Finding Aid for Student Ledger Cards, 1896-1982 | University of Illinois Archives

Title: Student Ledger Cards, 1896-1982

ID: 25/3/17

Primary Creator: University of Illinois at Urbana-Champaign. Records and Registration

Extent: 302.4 cubic feet

Arrangement: By document form (1896-1934 and 1934-1982) and alphabetical thereunder

Subjects: Academic Records, Transcripts

Formats/Genres: Papers

Languages: English

Student Ledger Cards contains original "hard-copy" of student academic records for students, including undergraduate and graduate student ledger cards, entrance credit cards prepared from high school transcripts and registration cards for master's and doctor's degrees, showing student's name and address; name of high school attended and town; high school subjects, credits and school at which credit was earned; entrance date; matriculation date and number; school and course of study; degrees earned and dates; course name, number, instructor, hours and grade for each semester enrolled; information on certificates issued, transcripts sent and probation; residence and credit requirements; major; first and second minors; thesis subject, sponsor, date and approval; recommendation by faculty for degree; preliminary, language and final examinations passed; thesis acceptance; arrangements for printing; special reports, and memoranda pertaining to graduate fellowships, assistantships, awards, and leaves of absence.

This series contains the summary academic record for all students who entered/matriculated September 1896 through fall 1982 and who completed their University work before the Records Office initiated the computer-based Longitudinal Database in August, 1982.

A microfilm copy of the ledger cards is contained in RS 25/3/4

THIS SERIES HAS ACCESS RESTRICTIONS; PLEASE CONTACT AN ARCHIVIST.

In 1893, the duties associated with admissions, registration, and student records were transferred from the Regent to the newly formed Office of the Registrar.¹ By 1916, according to the Annual Budget, the office consisted of four administrative divisions: Admissions, Records, Statistics and General Assistants. The Statistics Division merged with the Records Division in 1941, forming the Division of Records and Statistics.² The Division of Records maintains student transcripts and tuition payment records, assesses fees and tuition, and issues certificates of attendance.³

1. Board of Trustees Transactions, 17th Report, Sept. 12, 1893, p. 166.

2. Board of Trustees Transactions, 41st Report, Aug. 5, 1941, p. 460.

3. Information gained by visiting the Office of Admissions and Records September 14, 1977.

Academic Records
Transcripts

Repository: University of Illinois Archives

Accruals: December, 1997; 5/5/98

Access Restrictions: This series has access restrictions; only biographical information (e.g., name, school last attended, course/college/curriculum, degree sought, place and date of birth, name of parent/guardian, residence of parent/guardian, and occupation of father) is available except on prior permission of the Archivist in consultation with the Registrar.

Other Note: 38 Pages

URL: https://files.archon.library.illinois.edu/uasfa/2503017.pdf

PDF finding aid for Student Ledger Cards (25/3/17)