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By Scott Schwartz, Kelly Carlson, Noah Lenstra, Lindsay Musil, Sandy Kroeker, Nolan Vallier
Collection Overview
Title: Sousa Archives and Center for American Music Administrative Files, 1914-2024
ID: 35/2/43
Primary Creator: Sousa Archives and Center for American Music
Extent: 39.65 cubic feet
Arrangement:
The collection is organized in four series: Series 1) Correspondence; Series 2) Administrative Files; Series 3) Urbana-Champaign Local Music Preservation Initiative; and Series 4) Archon and Archives Space Development Files.
Series 1) is arranged alphabetically by correspondent. Series 2) is organized in six sub-series: Sub-series 1) Budget Files, Grant and Project Proposals, Staff and Committee Files, Reports, and Awards; Sub-series 2) Marketing, Conference Materials, and Research and Drafts of Articles; Sub-series 3) American Music Month and Public Engagment Files; Sub-series 4) Exhibit Captions and Labels; Sub-series 5) Collection Management Files and Closed Lead Files; and Sub-series 6) Instructional Materials and Processing Projects. Sub-series 1, 2, 5, and 6 are unarranged and Sub-series 3 and 4 are arranged chronologically. Series 3) is arranged chronologically. Series 4) is arranged chronologically.
Subjects: Bands, Music - United States, Popular Music--Illinois--Urbana-Champaign, Sousa, John Philip
Formats/Genres: Papers
Languages: English
Scope and Contents of the Materials
Consists of correspondence, research notes and papers, exhibit scripts, photographs, news clippings and brochures, NEH grant proposals and project reports, and administrative files documenting the creation and management of the Sousa Archives for Band Research between 1994 and 2003. In addition there are personal papers of Phyllis Danner documenting her tenure as the University Bands Librarian prior to her tenure as the archivist for the Sousa Archives. There are also photographic copies of Sousa documents, dating as early as 1902, that were sent to Danner for her research and exhibit projects.
This collection also includes correspondence, research notes and papers, exhibit scripts, photographs, news clippings and brochures, grant proposals and project reports, and administrative files documenting the management of the Sousa Archives and Center for American Research between 2004 and 2013. This includes a large amount related to outreach and public engagement. Of significant interest are the American Music Month files which include correspondence, research, and files related to the Congressional Proclamation of American Music Month, the Sousa Sesquicentennial celebration events, the Stradivari exhibit and events, the Lincoln Bicentennial grant, exhibits, and events, the James Bond 50th Anniversary exhibits and events, and the Urbana-Champaign Local Music Preservation Initiative's oral history interview transcriptions and audio clips.
Biographical Note
Established in 1994 as the Sousa Archives for Band Research (SABR) and renamed the Sousa Archives and Center for American Music (SACAM) in January 2004. The Center's mission supports and facilitates research, education, and public engagement by preserving and providing access to the documentary evidence of this country's music and fine arts heritage.
The Sousa Archives began with John Philip Sousa's donation of his band library to the University Bands in 1933. From 1933 to 1994, the Sousa Band Library was referred to as the Sousa Library and Museum, and was managed by the University Bands. In 1994, the management and care of the paper records was transferred to the University Library and the museum became the Sousa Archives for Band Research. Managed by Phyllis Danner, the archives' collection management policy was limited to wind band records. In 2003 the responsibility for the preservation of the music instruments and artifacts was fully transferred to the University Library. In 2004, Scott Schwartz became the director and change the name to the Sousa Archives and Center for American Music. In that same year, the Center received a congressional proclaimation, declairing that the month of November would be designated as American Music Month. Since then, SACAM has celebrated this event with an annual exhibition, featuring objects and paper records from within the Center's holdings.
Since 2007, the Sousa Archives has participated in and hosted concerts during local festivals including: Granny's Porch, the Urbana Sweetcorn Festival, the CU Folk and Roots Festival, the Boneyard Arts Festival, and the Uniting Pride Fest. Beginning in 2013, the Archives began a local music initiative, collecting oral history interviews and records from local musicians, record producers, and concert organizers.
The Sousa Archives has also contributed to national developments in archival collection management systems, assisting in the development of both Archon and Archives Space.
Subject/Index Terms
Administrative Information
Repository:
The Sousa Archives and Center for American Music
Accruals:
Additional records were added in June 20, 2005; December 1, 2014; October 4, 2019; February 6, 2024; and March 5, 2024.
Access Restrictions:
None.
Acquisition Method:
Records transferred to University Archives June 20, 2005.
Other Note:
Pages
Box and Folder Listing
Browse by Series:
[
Series 1: Correspondence, 1995-2024],
[
Series 2: Administrative Files, ca. 1900-2024],
[
Series 3: Urbana-Champaign Local Music Preservation Initiative, 2013-2022],
[Series 4: Archon and Archives Space Development Files],
[
All]
- Series 4: Archon and Archives Space Development Files
- Consists of committee documents, correspondence, published articles, and public presentations on the use and implementation of the Archon and Archives Space collection management systems.
- Sub-Series 1: Archon Development Files
- Box 33
- Folder 1: Archon Day Conference, May 22, 2017
- Folder 2: Archon Day Meeting, 2018
- Folder 3: Archon Replacement Working Group, 2018
- Box 39
- Folder 8: SAA 'Using Archon' Workshop, 2011
- Box 43
- Folder 1: Archon Demonstration - Smithsonian Institution Archives Council, Aug., 2006
- 2 cds, emails, agenda, remarks.
- Folder 2: Archon Project Programming Candidates, 2007-2008
- Resumes of canddates, notes re: candidates.
- Folder 3: Article - Archon: Facilitating Global Access to Collections in Small Archives, Scott Schwartz, ca. 2008
- Speaker: Scott Schwartz. Authors: Scott Schwartz, Christopher Prom, Kyle Fox, Paul Sorenson.
- Folder 4: Article - "Justices to Weigh Issue of Patenting Business Methods, N.Y. Times, June 2, 2009
- Also, "Music Labels Cut Friendlier Deal With Start-Ups," N.Y. Times, May 28, 2009.
- Folder 5: Article - "Ad Revenue on the Web? No Sure Bet," N.Y. Times, May 25, 2009
- Folder 6: Award - Mellon Awrd for Technology Collaboration, 3rd Annual, 2008
- Proposal documents, letter of congratulations.
- Folder 7: Describing Archives: A Content Standard (DACS), Society of American Archivists, 2007
- Publication. Key sections tabbed for reference.
- Folder 8: Presentation - Brief Introduction to Archon 2.01, Oct. 11-13, 2007
- Midwest Archives Conference Fall Symposium: Care, Preservation, and Access for Scrapbooks; Bloomfield Hills, MI.
- Folder 9: Presentation - Archon: A Unified Information Storage & Retrieval System for Lone Archivists, Special Collections Librarians & Curators, Nov., 2007
- Society of Georgia Archivists Annual Meeting, Columbus, GA.
- Folder 10: Presentation - Archon: Building Better Roads to the Material Culture of Appalachia's Dynamic Past (1 of 2), Mar., 2008
- Appalachian Studies Association, Annual Meeting, Huntington, WV. Presentation slides.
- Folder 11: Presentation - Archon: Building Better Roads to the Material Culture of Appalachia's Dynamic Past (2 of 2), Mar., 2008
- Conference proposal.
- Folder 12: Presentation - RLG Programs, Archon, May, 2008
- RKG Programs Metadata Tools Forum, Boston Public Library; Scott Schwartz, Tool presenter - Archon. Archon User Manual v. 2.1. Includes CD.
- Folder 13: Presentation - Archon: Facilitating Global Access to Collections in Small Archives, Aug., 2008
- Presenter: Scott Schwartz. Includes CD. Copy of slides and presenter's notes. World Library and Information Congress, Quebec, Canada.
- Folder 14: Presentation - IFLA Conference (1 o 2), Aug., 2008
- Drafts of paper.
- Folder 15: Presentation - IFLA Conference (2 of 2), Aug., 2008
- Folder 16: Seminar: Implementing DACS in ICMS: Using Archon (1 of 2), Sept., 2008
- Folder 17: Seminar - Implementing DACS in ICMS: Using Archon (2 of 2), Sept., 2008
- Handout - Implementing DACS in Integrated Content Management Systems: Using Archon; instructors: Chris Prom, Scott Schwartz. Largo, FL.
- Folder 18: Seminar - "The Things We Keep: Incorporating Cultural Artifacts into Your Core Curriculum", Jan. 30, 2009
- Scott Schwartz and Adriana Cuervo. Urbana School District #116, Winter Inservice Day.
- Folder 19: Training Session - Carbondale, Jan., 2007
- Includes CD. Draft of Archon Training Modules, notes.
- Folder 20: Web Presentation, Royalty Payment for, ca. Mar., 2012
- Folder 21: Workshop - Implementing DACS in Integrated Content Management Systems: Using Archon, Aug., 2009
- Instructors: Kyle RImkus, Scott Schwartz, Austin, TX. Copies of slides with tabbed sections.
- Folder 22: Workshop - Implementing DACS in Integrated Content Management Systems: Using Archon, Aug., 2010
- Instructors: Kyle Rimkus, Scott Schwartz. Coral Gables, FL. Copies of lectures and exercises with tabbed exercises.
- Folder 23: Workshop - Implementing DACS in Integrated Content Management Systems: Using Archon (1 of 2), May, 2011
- Instructors: Christopher Prom, Scott Schwartz. Decorah, IA. Copies of lectures and exercises.
- Folder 24: Workshop - Implementing DACS in Integrated Content Management Systems: Using Archon (2 of 2), May, 2011
- Instructors: Christopher Prom, Scott Schwartz. Decorah, IA. Copies of lectures and exercises, with handwritten notes and tabbed exercises.
- Folder 25: Workshop - Purdue University Archives and Special Collections Staff, june, 2012
- Archon Training for staff.
- Folder 26: Workshop - Implementing DACS in Integrated Content Management Systems: Using Archon, Mar., 2013
- Half-Day Pre-Conference Workshop, State System of Pennsylvania Library Conference, Harrisburg, PA. Instructor: Scott Schwartz.
- Folder 27: Workshop Proposal - Using the Archivists' Toolkit to Implement DACS-Informed Descriptions, Nov., 2007
- Includes CD: SGA Archon Presentation
- Box 45
- Folder 5: AT- Archon Tech Meeting (1 of 2), June 2010
- Folder 6: AT- Archon Tech Meeting (2 of 2), June 2010
- Folder 7: Archon Project, 2009
- Folder 8: Archon - SAA Training Session, 2009
- Box 46
- Folder 22: Presentation - Society of Southwest Archivists, May 20-23, 2009
- Sub-Series 2: Archives Space Development Files
- Box 17
- Folder 26: Archive Space Gap Analysis, 2014
- Box 23
- Folder 1: Archives Space Public User Interface Project, 2014-2015
- Box 33
- Folder 4: ArchivesSpace Gap-Analysis 2, 2012-2019
- Box 43
- Folder 28: Andrew W. Mellon Foundation: Funding Proposal for ArchivesSpace (1 of 4), 2008-2011
- Folder 29: Andrew W. Mellon Foundation: Funding Proposal for ArchivesSpace (2 of 4), 2008-2011
- Box 44
- Folder 1: Andrew W. Mellon Foundation: Funding Proposal for ArchivesSpace (3 of 4), 2008-2011
- Folder 2: Amdrew W. Mellon Foundation: Funding Proposal for ArchivesSpace (4 of 4), 2008-2011
- Folder 3: Correspondence, Meetings (1 of 3), 2011-2014
- Folder 4: Correspondence, Meetings (2 of 3), 2011-2014
- Folder 5: Correspondence, Meetings (3 of 3), 2011-2014
- Box 45
- Folder 1: Financial Statements, 2007-2009
- Folder 2: Gap Analysis, UIUC, Apr., 2015
- Folder 3: Resumes of Outside Programmers, Developers, Consultants, ca. 2013
- Folder 4: Taylor, Randy: Time Sheets, Mar.-Aug., 2013
Browse by Series:
[
Series 1: Correspondence, 1995-2024],
[
Series 2: Administrative Files, ca. 1900-2024],
[
Series 3: Urbana-Champaign Local Music Preservation Initiative, 2013-2022],
[Series 4: Archon and Archives Space Development Files],
[
All]
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