Finding Aid for Subject File, 1913-2002 | University of Illinois Archives

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Collection Overview

Title: Subject File, 1913-2002

ID: 6/1/6

Primary Creator: University of Illinois at Urbana-Champaign. Vice-President for Business and Finance

Extent: 104.0 cubic feet

Arrangement: Alphabetical within 2 date ranges, 1913-84 and 1985-2002

Subjects: Allerton Park, Army Specialized Training Program, Atomic Energy Commission, United States, Bond Issues, University, Business Officers, Business Records, Capital Improvements, Comptroller, Ford Foundation, Illini Hall, Illini Publishing Company, Illini Union, Illinois Union, Investments, Midwest Universities Research Association, National Institutes of Health, National Science Foundation (NSF), Navy Training, Non-Recurring Appropriations Committee, Purchasing, Real Estate, Residence Halls, Student Organizations, University Bond Issue, Women's League

Formats/Genres: Papers

Languages: English

Scope and Contents of the Materials

Subject File includes correspondence, reports, working papers, contracts, legislation, directories, memoranda, and minutes sent to or received from university administrators, deans, faculty, students, public and private foundations and corporations, and state agencies, boards, and officials relating to contracts, facilities and equipment for Army-Navy Program and Armed Services (1900-66); State Bond Issue Referendum (1958-60); Grants and Contracts Office, including Annual Operational Information Packages (1992-94); Ethics; University Grants, including Atomic Energy Commission (1961-70), Ford Foundation (1954-69), National Science Foundation (1957-69) & National Institutes of Health (1956-69); Capital budget requests & project status reports for the Illinois Building Authority (1954-74); Conflict of Interest; lease, construction & management files for Illinois Union Building (1913-71); Non-Recurring Appropriations Committee (1950-70); Student Organizations (1955-74); proposal & reports for the High Energy Research Project of Midwest Universities Research Association (1954-65) & Oakley Dam Project, (1964-72); issuance of bonds to finance University building material on charges & fees for bonds, exchange & replacement of bonds, refunding bonds, financing procedures, investment of pension funds, bond ratings, housing revenue bonds, increase in interest rates, revenue, short term bond, financing, construction, insurance, Illinois Building Authority bond statements, the Old Union Building, Illini Publishing Company & Arcade Building, refinancing Illini Hall & the Arcade Building, redemption of bonds for the Student Center & the Arcade Building, budget financing & faculty use of the Illini Union & the University Club, building insurance, Illini Union operating trust agreement & bond issue, refinancing the Illini Union & men's residence halls, bond issue for the Chicago Union, title for site & refinancing of men's and women's residence halls; business office procedure for insurance, payroll, benefits, fees, lending, contracts, purchasing, investments; housing; real estate leased to and from the university; community relations; auditing; Defense Contract Audit Agency files (1978-1985); Procurement Process Redesign Plan (1996).

Biographical Note

Until August 1, 1973, the vice-president and comptroller served as the general fiscal officer of the Board of Trustees and the general business officer of the university. The duties included approving expenditures for appropriated funds, reporting to the Board on financial and operational conditions, assisting the President in preparing budgets, installing business procedures and accounting systems, and maintaining financial records.¹ Although the Board changed the name of the Office of Vice-President and Comptroller to the Office of Financial Affairs on April 19, 1972, no substantive change of the Vice President's duties was involved.² On July 18, 1973 the Board approved the consolidation of the Office of Financial Affairs into the Office of Planning and Allocation.³ Offices reporting to the Vice-President of Planning and Allocation included Administration Data Processing, Auditor, Business Affairs, Capital Programs, Computer Coordination, Financial Affairs, Management Information Systems, Non-academic Personnel, Planning, the Chief Accountant, and the Illinois Education Consortium for Computer Services.⁴ On May 21, 1975 the Board changed the title of the Vice-President for Planning and Allocation to Vice-President for Administration.⁵ In order to more accurately represent the scope of the Vice President's duties as both Comptroller and general business officer, the Board of Trustees changed the title of the office from Vice President for Administration to Executive Vice President on June 21, 1980.⁶ On October 21, 1982, the Board split the responsibilities carried by the office into two administrative positions -- Vice President for Business and Finance and Vice President for Administration.⁷ At a November 18, 1982 meeting the Board recommended that the Vice President for Business and Finance continue to assume the title and duties of Comptroller as provided in the Trustees by-laws.⁸ The Vice President for Business and Finance presided over Administrative Information Systems and Services, Capital Programs, Business and Financial Affairs, Audits, Personnel Services, Affirmative Action and Equal Opportunity.⁹ The Vice President for Business and Finance, oversees the business operations at university campuses, maintains the systems through which the university administers its affairs, determines how records will be kept and authorizes purchases, contracts and leases.¹⁰

1. Board of Trustees Transactions, 38th Report, March 10, 1936, p.593; Statutes & General Rules Concerning University Organization and Procedure, p. 36.

2. Board of Trustees Transactions, 56th Report, April 19, 1972, pp. 586-587.

3. Board of Trustees Transactions, 57th Report, July 18,1973, pp. 322-323.

4. Student-Staff Directory, 1973-74, p. 25.

5. Board of Trustees Transactions, 58th Report, May 21, 1975, p. 278.

6. Board of Trustees Transactions, 60th Report, June 21, 1980, pp. 636-37.

7. Board of Trustees Transactions, 62nd Report, October 21, 1982, p. 71.

8. Board of Trustees Transactions, 62nd Report, November 18, 1982, pp. 92-3.

9. Staff-Student Directory 1983-1984, p.41.

10. General Rules Concerning University Organization and Procedure, July 14, 1988, p. 2-3.

Subject/Index Terms

Allerton Park
Army Specialized Training Program
Atomic Energy Commission, United States
Bond Issues, University
Business Officers
Business Records
Capital Improvements
Comptroller
Ford Foundation
Illini Hall
Illini Publishing Company
Illini Union
Illinois Union
Investments
Midwest Universities Research Association
National Institutes of Health
National Science Foundation (NSF)
Navy Training
Non-Recurring Appropriations Committee
Purchasing
Real Estate
Residence Halls
Student Organizations
University Bond Issue
Women's League

Administrative Information

Repository: University of Illinois Archives

Accruals: 7/2/80; 7/24/80; 2/12/81

Other Note: 39 Pages

PDF Box/Folder List

URL: https://files.archon.library.illinois.edu/uasfa/0601006.pdf

PDF finding aid for Subject File (6/1/6)

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