Finding Aid for Illinois Summer Youth Music Administrative and Business Records, 1964-2024 | The Sousa Archives and Center for American Music

By Maia Perez, Haley Shepherd, Carol Berthold, Nolan Vallier

Service Location	Boxes
Archives Research Center, 1707 S. Orchard Street	Box 01-04
Archives Research Center, 1707 S. Orchard Street	Box 05-17
Archives Research Center, 1707 S. Orchard Street	Box 18
Archives Research Center, 1707 S. Orchard Street	Box 19
Archives Research Center, 1707 S. Orchard Street	Oversize Portfolio Box 3

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Collection Overview

Title: Illinois Summer Youth Music Administrative and Business Records, 1964-2024

ID: 31/11/1

Primary Creator: University of Illinois at Urbana-Champaign. Extension in Music

Extent: 7.85 cubic feet

Arrangement: Series 1, Series 3, Series 4, and Series 5 are arranged chronologically and then alphabetically. Series 2 is arranged alphabetically by session and then chronologically within each session. The additional acquisition material (boxes 5-17) is not integrated into the original material.

Date Acquired: 09/19/2018. More info below under Accruals.

Subjects: Bands, Harp, High School Music, Illinois Summer Youth Music, Jazz, Music, School of, Music -- Illinois, Music Extension, Piano, Scholarships, Stringed Instruments, Summer Camps, Summer Youth Music, Symphony Orchestras, Vocal music

Formats/Genres: Business Records, Concert Programs, Newsletters, Photographs, Sound Recordings

Languages: English

Scope and Contents of the Materials

Consists of business and financial records, correspondence, session information, advertisements, photographs, and audio recordings, documenting the development of Illinois Summer Youth Music, an annual summer camp for middle school and high school music students consisting of several pedagogical workshops and performance ensembles.

Collection Historical Note

The Illinois Summer Youth Music (ISYM) camp began in 1949 and, except for 2020-2021, has operated annualy. Operated initially by the Music Extension Office, ISYM was later planned by the Public Engagement Office of the School of Music. Each year, ISYM is led by faculty and graduate student staff from the music education and applied areas of the School of Music. ISYM has hosted camps for string instruments, bands, orchestra, piano, jazz band, and most recently hip-hop beat making.

Biographical Note

The Music Extension was organized in 1946 as part of the Division of University Extension. It did not have a full-time director until 1948. In 1962 the Section was reorganized, its name changed to Extension in Music, and greater emphasis put upon "educational quality." The Section is largely administrative, and cooperates with the Music School, the University Band and local and state organizations, such as the Illinois Arts Council, to bring music, music education and education in the teaching of music wherever they are needed.¹ Extension in Music conducts extramural credit and non-credit classes, clinics, workshops, and demonstrations on the Urbana campus and all over the state for professional musicians school music educators. It provides consultation services for community and school music projects. It administers research projects and conducts curriculum surveys in an effort to improve music education. It publishes musical compositions and bulletins to keep people informed about what is going on in music.² Music Extension administered the annual All-State Music Activity, a music competition for elementary and high school students until 1962 when the Illinois High School Association took over the competition.³ In 1949 Music Extension started the annual Illinois Summer Youth Music Camp, two four-week camps held on the Urbana campus for junior and senior high school students. Since the 1962 reorganization of the Section and the greater concern for quality, the camp has sought talented children.⁴ Extension in Music provides audio-visual material to schools for music education. Since 1966, when it took over sponsorship of Youth Audiences, Incorporated, a national program, it has provided live concerts for young Illinoisans.⁵ In 1973 the University-wide Division of University Extension was reorganized, and the Office of Continuing Education and Public Service was created on the Urbana campus to handle the sections transferred to local campus control, among them the Extension in Music.⁶

1. Helen Farlow, History, The University of Illinois Division of University Extension, 1933-1968, A Progress Report, RS 31/1/0/4, p. 37.

2. "Coming Events, 1966-67," Extension in Music announcement, RS 31/11/0/2.

3. Farlow, p. 37.

4. Farlow, p. 37; "Summer is Icumen In," Extension in Music and Illinois Summer Youth Music Camp announcement for 1968, RS 31/11/0/2.

5. Farlow, p. 37.

6. Board of Trustees Transactions, 57th Report, March 21, 1973, pp. 183-84; July 18, 1973, p. 326.

Subject/Index Terms

Bands
Harp
High School Music
Illinois Summer Youth Music
Jazz
Music, School of
Music -- Illinois
Music Extension
Piano
Scholarships
Stringed Instruments
Summer Camps
Summer Youth Music
Symphony Orchestras
Vocal music

Administrative Information

Repository: The Sousa Archives and Center for American Music

Accruals: Additional materials acquired 12/13/24 including box 5 - box 17.

Acquisition Source: School of Music Administrative Office

Acquisition Method: Transfer

Box and Folder Listing

Browse by Series:

[Series 1: General Summer Administrative & Business Records, 1984-2006],
[Series 2: Individual Session Administrative & Business Records, 1994-2006],
[Series 3: Advertising and Broadsides, 1948-2001],
[Series 4: Photographs, 1964-2019],
[Series 5: Audiovisual Materials, 1973-2014],
[All]

Series 1: General Summer Administrative & Business Records, 1984-2006

Consists of administrative and business records, including schedules, lists of faculty and students, financial records, hiring and programming related emailed correspondence, programs, and the newsletter "The Daily Downbeat," documenting the Illinois Summer Youth Music's general summer program from 1984-2006. Arranged chronologically in linked sets of folders, reflecting the original order of yearly binders.

Box 1

Folder 1: Business Records (1 of 3), 1984
Folder 2: Business Records (2 of 3), 1984
Folder 3: Business Records (3 of 3), 1984
Folder 4: Business Records (1 of 3), 1985
Folder 5: Business Records (2 of 3), 1985
Folder 6: Business Records (3 of 3), 1985
Folder 7: Business Records (1 of 2), 1986
Folder 8: Business Records (2 of 2), 1986
Folder 9: Business Records (1 of 3), 1987
Folder 10: Business Records (2 of 3), 1987
Folder 11: Business Records (3 of 3), 1987
Folder 12: The Daily Downbeat, 1984-1987
Folder 13: The Daily Downbeat, 1988
Folder 14: Business Records (1 of 3), 1988
Folder 15: Business Records (2 of 3), 1988
Folder 16: Business Records (3 of 3), 1988
Folder 17: Business Records (1 of 3), 1989
Folder 18: Business Records (2 of 3), 1989
Folder 19: Business Records (3 of 3), 1989
Folder 20: Business Records (1 of 4), 1990
Folder 21: Business Records (2 of 4), 1990
Folder 22: Business Records (3 of 4), 1990
Folder 23: Business Records (4 of 4), 1990

Box 2

Folder 1: Business Records (1 of 3), 1991
Folder 2: Business Records (2 of 3), 1991
Folder 3: Business Records (3 of 3), 1991
Folder 4: Business Records (1 of 3), 1992
Folder 5: Business Records (2 of 3), 1992
Folder 6: Business Records (3 of 3), 1992
Folder 7: Business Records (1 of 3), 1993
Folder 8: Business Records (2 of 3), 1993
Folder 9: Business Records (3 of 3), 1993
Folder 10: Business Records (1 of 5), 1996
Folder 11: Business Records (2 of 5), 1996
Folder 12: Business Records (3 of 5), 1996
Folder 13: Business Records (4 of 5), 1996
Folder 14: Business Records (5 of 5), 1996
Folder 15: Business Records (1 of 4), 1997
Folder 16: Business Records (2 of 4), 1997
Folder 17: Business Records (3 of 4), 1997
Folder 18: Business Records (4 of 4), 1997
Folder 19: Business Records (1 of 3), 1999
Folder 20: Business Records (2 of 3), 1999
Folder 21: Business Records (3 of 3), 1999

Box 3

Folder 1: Programs, 1999
Folder 2: Business Records (1 of 3), 2000
Folder 3: Business Records (2 of 3), 2000
Folder 4: Business Records (3 of 3), 2000
Folder 5: Program Printing, 2000
Folder 6: Business Records (1 of 2), 2001
Folder 7: Business Records (2 of 2), 2001
Folder 8: Program Printing, 2001
Folder 9: Business Records (1 of 3), 2002
Folder 10: Business Records (2 of 3), 2002
Folder 11: Business Records (3 of 3), 2002
Folder 12: Program Printing, 2002
Folder 13: Program Printing, 2003
Folder 14: Scholarship Records, 2003
Folder 15: Program Printing, 2004
Folder 16: Business Records (1 of 2), 2006
Folder 17: Business Records (2 of 2), 2006
Folder 18: Programs, 2006

Box 4

Disk 1: ISYM, Nov., 1989
Disk 2: ISYM info, 1990
Disk 3: ISYM, 1993
Disk 4: ISYM, Jan. 17, 1995
Disk 5: ISYM #2, Jan. 17, 1995
Disk 6: ISYM, 1995
Disk 7: ISYM, 1996
Disk 8: ISYM Past Campers, 1997
Disk 9: ISYM staff, May 18, 1998
Disk 10: ISYM hirees, June 16, 1998
Disk 11: ISYM, 1998
Disk 12: ISYM, 1998
Disk 13: ISYM, 1998
Disk 14: ISYM, June 14, 1999
Disk 15: Hirees, June 12, 2000
Disk 16: Conf. - new empl., June 27, 2000
Disk 17: ISYM Faculty, 2000
Disk 18: Conf. copy, May 18, 2001
Disk 19: Conf., May 18, 2001
Disk 20: ISYM #3, July 15, 2001
Disk 21: ISYM Session III #1, 2001: Post and rosters - Final programs
Disk 22: ISYM Session III, 2001: Rosters, Programs
Disk 23: Rosters, 2001
Disk 24: ISYM Band I, undated
Disk 25: ISYM Jazz, undated
Disk 26: CEPS in Music, undated
Disk 27: ISYM VII, undated
Disk 28: ISYM Orch III, undated
Disk 29: ISYM Choral II, undated
Disk 30: ISYM Melissa comp., undated
Disk 31: ISYM Decemma's General Information, undated
Disk 32: ISYM Session Schedules, undated
Disk 33: Downbeat, July, 1994
Disk 34: Downbeat III, July, 1994
Disk 35: Downbeat, Jan., 1995
Disk 36: Downbeat #2, Jan., 1995
Disk 37: Downbeat Sessions I and II and possible pix, 1997
Disk 38: Downbeats #2 Session II, 1997
Disk 39: Downbeats #1, Session I and III, 1997

Box 11

Folder 1: Extension in Music - Activity Reports and Surveys, 1968-1970
Folder 2: University Extension - Correspondence Courses, 1969-1971
Folder 3: ISYM Songbook, c. 1970
Folder 4: Business Records, 1972
Folder 5: The Daily Downbeat, 1972
Folder 6: Music and Inventory, 1974-2002
Folder 7: Schedules and Correspondence, 1986
Folder 8: The Daily Downbeat, 1986
Folder 9: Carle Agreement, 1998
Folder 10: Hiring Forms, 1998-2004
Folder 11: The Daily Downbeat - Session II, 1998
Folder 12: The Daily Downbeat - Session III, 1998
Folder 13: ISYM Procedures, 2002
Folder 14: Business Records, 2004

Box 12

Folder 1: Transportation Records, 2005
Folder 2: Administrative Records, 2006
Folder 3: Counselor Correspondence Assignments, Sick Call Lists, and Calendar, 2006-2015
Folder 4: Wind Chamber Music Symposium, 2006
Folder 5: Woodwind and Brass Symposium, 2006
Folder 6: Application for Employment, 2007-2008
Folder 7: ISYM Historical Information, 2007
Folder 8: ISYM History Report and Correspondence, 2007

Box 13

Folder 1: ISYM Piano Camps, 2007
Folder 2: Correspondence, 2008
Folder 3: Sample Schedule and Scholarship Audition Records, 2009
Folder 4: Session I Schedules, 2009
Folder 5: Session II Schedules, 2009
Folder 6: Session III Schedules, 2009
Folder 7: Administrative Records (1 of 2), 2010
Folder 8: Administrative Records (2 of 2), 2010
Folder 9: Curriculum, Correspondence, and Participant Financial Forms, 2010-2015
Folder 10: Hiring Records, 2010-2013
Folder 11: Logistics, 2010-2014
Folder 12: Participant Handouts, 2010

Box 14

Folder 1: Administrative Records, 2011
Folder 2: Scholarships, 2011-2012
Folder 3: Business Records, 2012
Folder 4: Employment Agreement Contracts, 2012
Folder 5: Invoices, 2012
Folder 6: Logistics, 2012-2016
Folder 7: Administrative Records, 2013
Folder 8: Income Statements, Profits and Loss Statements, and Receipts, 2013-2014
Folder 9: Protection of Minors Compliance Records, 2013-2015
Folder 10: Schedules and Fees, 2013
Folder 11: Administrative Records, 2014
Folder 12: Business Records and Final Report, 2014-2017

Box 15

Folder 1: Administrative Records, 2015-2018
Folder 2: Double Reed Week, 2015
Folder 3: ISYM Feedback, 2015-2023
Folder 4: Session Schedules, 2015
Folder 5: All-Illinois Junior Band: Schedules, 2016
Folder 6: Business Records, 2016
Folder 7: Counselors, 2016
Folder 8: Enrollment Management, 2016-2018
Folder 9: Schedules, 2016
Folder 10: Session Schedules, 2016
Folder 11: Administrative Records, 2017
Folder 12: Adminstrative Records, 2019
Folder 13: Planning, 2019-2020
Folder 14: Trombone Week Outreach, 2019
Folder 15: Scholarships, 2021-2022
Folder 16: Scholarship and Payment Sources, 2022
Folder 17: Camp Counselors, 2023
Folder 18: Corporate Sponsorship, 2023
Folder 19: Daily Schedules, 2023
Folder 20: Hiring Records, 2023
Folder 21: Counselor Interviews, 2024
Folder 22: Schedules, 2024
Folder 23: Registration Information, Undated

Box 19

Folder 1: Program, 1972
Folder 2: Program, 1974
Folder 3: Program, 1979
Folder 4: Faculty Showcase Recital Program, 1991
Folder 5: Program, 1993
Folder 6: Program, 1994
Folder 7: Program, 2006
Folder 8: Program, 2007
Folder 9: Programs, 2009
Folder 10: Programs, 2010
Folder 11: Programs, 2011
Folder 12: Programs, 2013
Folder 13: Program, 2014
Folder 14: Programs, 2018
Folder 15: Programs, 2019
Folder 16: Programs, 2024