Prairie Ensemble Records

Overview

Scope and Contents

Biographical Note

Subject Terms

Administrative Information

Detailed Description

Board of Directors Meeting Minutes and Governing Records

Financial Records

Administrative Records

Concerts, Special Events, and Publicity


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Finding Aid for Prairie Ensemble Records, 1996-2015 | The Sousa Archives and Center for American Music

By Nolan Vallier, Elizabeth Hartman, Katie Nichols

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Collection Overview

Title: Prairie Ensemble Records, 1996-2015Add to your cart.

ID: 12/9/143

Primary Creator: Kevin Kelly (1961-)

Other Creators: Grant, Joe W. (1947-)

Extent: 10.4 cubic feet. More info below.

Arrangement:

Organized in three series: Series 1) Board of Directors Meeting Minutes and Governing Records, 1996-2015; Series 2) Financial Records, 1997-2015; Series 3) Administrative Records, 1996-2015; and Series 4) Concerts, Special Events, Publicity, and Digital Records, 1997-2014. All four series contain both paper and digital records and have been further divided to show this structure.

Series 1 is arranged into two sub-series: sub-series 1) Board of Directors Records and sub-series 2) Board of Directors Digital Records.

Series 2 is arranged into two sub-series: sub-series 1) Financial Records and sub-series 2) Financial Digital Records.

Series 3 is arranged into two sub-series: sub-series 1) Administrative Records and sub-series 2) Administrative Digital Records.

Series 4 is arranged into four sub-series: sub-series 1) Concerts Programs, sub-series 2) Special Events and Correspondence, sub-series 3) Publicity, and sub-series 4) Concert Programs, Special Events, and Publicity Digital Records.

Date Acquired: 06/13/2015. More info below under Accruals.

Subjects: American Society of Composers, Authors, and Publishers (ASCAP), Business Records, Concert Programs, Concerts, Fund Raising, Illinois Arts Council, Instrumental music, Local History, Orchestra, Radio Station - WILL, Symphony Orchestra, Symphony Orchestras, Taxes

Formats/Genres: Meeting Minutes

Languages: English

Scope and Contents of the Materials

Consists of business records, financial reports, group bylaws, payroll sheets and performer contracts, meeting minutes, advertisements and publicity reports, photographs, awards, concert programs, computer files, and correspondence documenting the governance, operations, events, and publicity of the Prairie Ensemble chamber orchestra of Champaign-Urbana.

Collection Historical Note

The Prairie Ensemble was founded by Kevin Kelly in 1996 in Champaign-Urbana. As a chamber orchestra, the Prairie Ensemble performed classical music throughout Central Illinois, attempting to make symphonic music more approachable to the community by performing in informal attire across several local indoor and outdoor venues. On occasion the ensemble performed major symphonies and masses by composers like Beethoven, Vaughan Williams, Mahler, Mozart, and Schubert, but they also played contemporary chamber pieces by composers like Virgil Thomson, Jacques Ibert, and Kurt Weill as well as contemporary classics by popular composers like Bernard Rogers, Leonard Bernstein, and George Gershwin. Players within the ensemble were drawn from the community and ranged from professional musicians to gifted amateurs, undergraduate and graduate students at the University of Illinois, and faculty of the University of Illinois. These players did not audition for their seats, but were paid. The ensemble also hosted many guest soloists including both local artists like pianist Ian Hobson, and vocalists Ollie Watts Davis and Jarold Siena as well as nationally-touring performers like pipa player Zhou Yi, violinist Stefan Milenkovich, and cellist Rohan de Silva.

As a non-profit arts organization, the Prairie Ensemble was overseen by a board of volunteers, who filled many roles within the organization. The organization successfully earned several Illinois Arts Council grants, which helped keep the organization opperating throughout the 2000s. After Kelly moved to Chicago in 2014 and due in part to finanical constraints, the Praire Ensemble was disbanded in 2015.

Biographical Note

Kevin Kelly grew up in Chambersburg, Pennsylvania. In 1979 he was accepted at Northwestern University, where he earned bachelors degrees in English and music history and criticism. After working as an editor for the Chicago-based publishing house Mosby-Year Book, Kelly moved to Champaign-Urbana to pursue dual masters degrees in orchestral and choral conducting at the University of Illinois Urbana-Champaign. At the University of Illinois, Kelly studied with Kenneth Kiesler, Paul Vermel, and Victor Yampolsky. Prior to graduating in 1993, he became the conductor of the East Central Illinois Youth Orchestra and has served in this position for over thirty years. In 1996, Kelly became the host of WILL-FM's classical program "Live and Local." In that same year he founded the Prairie Ensemble, a local chamber orchestra, which operated from 1996 until 2015. Kelly also became the choir director at Emmanuel Memorial Episcopal Church in Champaign in 1996, serving the church for seventeen years.

In 2014, Kelly moved to Chicago where he became the director of the Allegro Community Chorus of Palatine, Illinois, a position he has held for over fifteen years. In addition to his part-time conducting roles in Chicago and Central Illinois, Kelly expanded upon his experience as a radio host, becoming a voice actor in 2020.Kelly maintains a career as a professional musician as well, singing with several professional choral ensembles in Chicago, including the Chicago Symphony Chorus, the Grant Park Symphony Chorus, The City Musick, Basically Bach and His Majesties Clerkes (now Bella Voce).

Subject/Index Terms

American Society of Composers, Authors, and Publishers (ASCAP)
Business Records
Concert Programs
Concerts
Fund Raising
Illinois Arts Council
Instrumental music
Local History
Orchestra
Radio Station - WILL
Symphony Orchestra
Symphony Orchestras
Taxes

Administrative Information

Repository: The Sousa Archives and Center for American Music

Accruals: Eleven cubic feet of material from the Prairie Ensemble were acquired from Joe Walter Grant Jr. on June 13, 2015. Computer Files were processed in 2025.

Alternate Extent Statement: 932 Gigabytes

Acquisition Source: Joe Walter Grant Jr.

Related Materials: Prairie Ensemble Records 12/9/143

Box and Folder Listing


Browse by Series:

[Series 1: Board of Directors Meeting Minutes and Governing Records, 1996-2015],
[Series 2: Financial Records, 1997-2015],
[Series 3: Administrative Records],
[Series 4: Concerts, Special Events, and Publicity, 1997-2014],
[All]

Series 3: Administrative RecordsAdd to your cart.
Consists of insurance documents, annual reports, business plan reviews, job descriptions, concert operational procedures, directories, calendars, marketing committee meeting minutes and agendas, solicitations, player contracts and rosters, organizational memberships and conference participation materials, and grant applications documenting the administration of the Prairie Ensemble. Arranged into 2 sub-series: sub-series 1) Administrative Records and sub-series 2) Administrative Digital Records.
Sub-Series 1: Administrative Records and Correspondence, 1996-2015Add to your cart.
Consists of insurance documents, annual reports, business plan reviews, job descriptions, concert operational procedures, directories, calendars, marketing committee meeting minutes and agendas, solicitations, player contracts and rosters, organizational memberships and conference participation materials, and grant applications documenting the administration of the Prairie Ensemble. Materials are arranged by material type and then chronologically therein.
Box 1Add to your cart.
Folder 20: Directors and Officers Liability Insurance Applications, 2008-2009Add to your cart.
Folder 21: Insurance Documents, 2011-2015Add to your cart.
Box 6Add to your cart.
Folder 1: Change of Registered Agent, 1998-2000Add to your cart.
Folder 2: Change of Registered Agent/Office, 2006Add to your cart.
Folder 3: State of Illinois/Secretary of State Annual Reports, 1998-2009Add to your cart.
Folder 4: Charitable Organization Status Annual Reports, 2006-2014Add to your cart.
Folder 5: 501(c)(3) Status Forms, 1996-1997Add to your cart.
Folder 6: Budget Reports, 2000-2001Add to your cart.
Folder 7: Annual Reports, 1999-2004Add to your cart.
Folder 8: Business Plan Review, 2011Add to your cart.
Folder 9: Sage Payment Solutions account information, 2007Add to your cart.
Folder 10: Domain name purchase, 2000Add to your cart.
Folder 11: Cultural Data Project fiscal profile reports, 2008-2013Add to your cart.
Folder 12: Registration with Community Volunteer Center, 2000Add to your cart.
Folder 13: Schnuck's Escripts Account, 2012Add to your cart.
Folder 14: Board and committees job descriptions, 1999Add to your cart.
Folder 15: Administrative Assistant hiring, 2003Add to your cart.
Folder 16: General Manager responsibilities and correspondence, 2008-2012Add to your cart.
Folder 17: Front of House and other operational procedures, 2000Add to your cart.
Folder 18: Mailing List, 1999Add to your cart.
Folder 19: Champaign County Top Employers Directory, 2002Add to your cart.
Folder 20: Music Teacher directories, 1999-2001Add to your cart.
Folder 21: Other orchestral calendars, 2012-2013Add to your cart.
Folder 22: Administrative correspondence, 1997-2002Add to your cart.
Folder 23: Postal Account correspondence, 2002-2003Add to your cart.
Folder 24: Volunteer Hours correspondence, 2002Add to your cart.
Folder 25: Financial policies, 2007Add to your cart.
Folder 26: Concert Season budget planning, 2012-2013Add to your cart.
Folder 27: Finance Committee notes, 1999-2000Add to your cart.
Folder 28: Marketing Committee minutes and agendas, 2001-2002Add to your cart.
Folder 29: Marketing Committee minutes, 2005-2006Add to your cart.
Folder 30: Marketing Committee - minutes and agendas, 2006-2007Add to your cart.
Folder 31: Ticket underwriting proposal, 2000-2001Add to your cart.
Folder 32: Research Park Reception Information, 2002Add to your cart.
Folder 33: techShow company profile book, 2002Add to your cart.
Folder 34: WCIA-TV correspondence, 2000-2003Add to your cart.
Folder 35: Development Committee notes, 2012Add to your cart.
Folder 36: Committee Chair correspondence, 1999-2001Add to your cart.
Folder 37: Music Directory Website sign-up forms, undatedAdd to your cart.
Folder 38: Rantoul solicitations, 2002-2003Add to your cart.
Folder 39: Private solicitations and donor information, 1996-2002Add to your cart.
Folder 40: Corporate solicitations and correspondence (1 of 4), 2000-2013Add to your cart.
Folder 41: Corporate solicitations and correspondence (2 of 4), 2000-2013Add to your cart.
Folder 42: Corporate solicitations and correspondence (3 of 4), 2000-2013Add to your cart.
Folder 43: Corporate solicitations and correspondence (4 of 4), 2000-2013Add to your cart.
Folder 44: Donor thank-yous, 2006, 2014Add to your cart.
Folder 45: Awards and certificates, 1998-2001Add to your cart.
Folder 46: Prairie Ensemble roster, 2004-2005Add to your cart.
Box 7Add to your cart.
Folder 1: Prairie Ensemble player contracts, 2002-2003Add to your cart.
Folder 2: Prairie Ensemble player contracts, 2003-2004Add to your cart.
Folder 3: Prairie Ensemble player contracts, 2005-2006Add to your cart.
Folder 4: Prairie Ensemble player contracts, 2006-2007Add to your cart.
Folder 5: Prairie Ensemble player contract correspondence, 2002-2003Add to your cart.
Folder 6: Champaign County Chamber of Commerce membership, 2001-2008Add to your cart.
Folder 7: Cultural Consortium of Champaign County, 2000-2001Add to your cart.
Folder 8: 40 North Champaign County Arts Organization, 2002Add to your cart.
Folder 9: Illinois Arts Alliance, 2002Add to your cart.
Folder 10: ASCAP reports, 1998-2008Add to your cart.
Folder 11: Retired and Senior Volunteer Program, 2000-2001Add to your cart.
Folder 12: Illinois Council of Orchestras contributions, 2000-2003Add to your cart.
Folder 13: Donation/contribution correspondence, 2001-2012Add to your cart.
Folder 14: Illinois Council of Orchestras winter conference, February 25, 2000Add to your cart.
Folder 15: Illinois Council of Orchestras conference registration, 2002Add to your cart.
Folder 16: Illinois Council of Orchestras award appreciations, 1998-2006Add to your cart.
Folder 17: City of Urbana funding application, 2003Add to your cart.
Folder 18: Community Foundation of Champaign County grant applications, 1998-2003Add to your cart.
Folder 19: Illinois Power Bright Ideas grant proposal, 2001Add to your cart.
Folder 20: Illinois Arts Council (IAC) grants applications, 1998-2000Add to your cart.
Folder 21: IAC grants applications, 2001-2002Add to your cart.
Folder 22: IAC grants applications, 2002-2003Add to your cart.
Folder 23: IAC grants applications, 2003-2004Add to your cart.
Folder 24: IAC grants applications, 2004Add to your cart.
Folder 25: IAC grants applications, 2005-2007Add to your cart.
Folder 26: IAC grants applications, 2007-2009Add to your cart.
Folder 27: IAC grants applications, 2009-2010Add to your cart.
Box 8Add to your cart.
Folder 1: Illinois Arts Council grants applications, 2011-2012Add to your cart.
Folder 2: Illinois Arts Council grants applications, 2014Add to your cart.
Folder 3: Junior League grant applications, 2000-2008Add to your cart.
Folder 4: Kraft grant application, 2002Add to your cart.
Folder 5: Marajen Stevick Foundation grant application, 2010Add to your cart.
Folder 6: US Cellular grant application, 2003-2004Add to your cart.
Folder 7: Target grant application, 2005-2009Add to your cart.
Folder 8: Grant application guidelines and research (1 of 2), 2003-2008Add to your cart.
Folder 9: Grant application guidelines and research (2 of 2), 2003-2008Add to your cart.
Box 11Add to your cart.
Folder 1: WILL Certificate of Appreciation, undatedAdd to your cart.
Sub-Series 2: Administrative Digital Records, 2005-2014Add to your cart.
Consists of both Floppy Disks and Digital Records. The records contained include donation records, grant applications, Development Committee minutes, donor records, Marketing Committee minutes, personnel lists, and solicitations. Also contains the records of business manager Roxanne Bossenbroek, who was involved in several committees including the fundraising committee. Materials are arranged alphabetically and chronologically therein. Contact Archivist for access.
Box 12Add to your cart.
Item 2: J-Wong, ca. 2000Add to your cart.
Floppy Disk. Contains: Prairie Ensemble Volunteer List (.xls file type).
Item 4: Membership suscript Levels, 2000-2001Add to your cart.
Floppy Disk. Label reads: Membership Subscript Levels; 2000-01 Promo Piece; Media Mailing labels 1, 2, 3+4; PE Database Info; Area Music Teachers; PE Performances; Print Media Labels 1, 2, 3, 4; Annual spread sheet; Corporate Perks #1; Indiv Donor categories/ticket order form. Contains: Spreadsheets, promotional flyers, list of corporate donation perks, donor categories, mailing labels, list of performances, and ticket order forms. File types (.doc, .xls, .wks file types).
Item 8: PE Personnel Info, 2002Add to your cart.
Floppy Disk. Contains: performer application and list of players from 2002. (.doc and .xls file types).
Item 9: PE Survey, February 17, 2001Add to your cart.
Floppy Disk. Label reads: PE Survey 2/17/01; Labels 1, 2, 3 (mailing labels to black churches); Corporate Perks #1; Indiv. Donor Categories; Ticket Order Form/thank you note. Contains: Survey and Thank You Note. (.doc files).
Item 10: Prairie Ensemble 2, 2000-2001Add to your cart.
Floppy Disk. Label reads: Prairie Ensemble 2; Park; contact info; template.dot. Contains: Subfolder: 00_01 Season. Files include April 2001 concert schedule, agreement, labels, February 2001 pay, fundraising information, labels, schedules, July 2000 letters and chamber music information, October 2000 schedules and personnel lists, violin assignments, and correspondence about parks. (.csv, .doc, .dot, .txt, .tab, and .xls file types)
Item 12: Prairie Ensemble Roster, July 16, 2002Add to your cart.
Floppy Disk. Contains: Personnel list from 2002. (.doc file).
Digital Object 3: Administrative Digital Records, 2005-2014Add to your cart.
Digital Folder 1: ASCAP Correspondence, 2013-2014Add to your cart.
Digital Folder 2: Audience Survey, 2008Add to your cart.
Digital Folder 3: Carle Clinic Grant, 2009-2011Add to your cart.
Digital Folder 4: Central Illinois Orchestra Schedules, 2012-2013Add to your cart.
Digital Folder 5: Community Foundation Grant, 2010Add to your cart.
Digital Folder 6: Corporate Sponsors, 2005-2007Add to your cart.
Digital Folder 7: Corporate Sponsors, 2007-2008Add to your cart.
Digital Folder 8: Corporate Sponsors, 2008-2009Add to your cart.
Digital Folder 9: Corporate Sponsors, 2009-2010Add to your cart.
Digital Folder 10: Corporate Sponsors, 2010-2011Add to your cart.
Digital Folder 11: Corporate Sponsors, 2011-2012Add to your cart.
Digital Folder 12: Corporate Sponsors, 2012-2013Add to your cart.
Digital Folder 13: Cultural Data Project, 2009-2012Add to your cart.
Digital Folder 14: Development Committee Meetings, 2008-2009Add to your cart.
Digital Folder 15: Development Committee Meetings, 2009-2010Add to your cart.
Digital Folder 16: Development Committee Meetings, 2010-2011Add to your cart.
Digital Folder 17: Development Committee Meetings, 2011-2012Add to your cart.
Digital Folder 18: Development Committee Meetings, 2012-2013Add to your cart.
Digital Folder 19: Donations, 2006-2007Add to your cart.
Digital Folder 20: Donations, 2007-2008Add to your cart.
Digital Folder 21: Donations, 2008-2009Add to your cart.
Digital Folder 22: Donations, 2009-2010Add to your cart.
Digital Folder 23: Donations, 2010-2011Add to your cart.
Digital Folder 24: Donations, 2011-2012Add to your cart.
Digital Folder 25: Donations, 2012-2013Add to your cart.
Digital Folder 26: Donations Survey, 2008-2012Add to your cart.
Digital Folder 27: Donor Correspondence, 2005-2008Add to your cart.
Digital Folder 28: Donor Correspondence, 2008-2009Add to your cart.
Digital Folder 29: Donor Correspondence, 2009-2010Add to your cart.
Digital Folder 30: Donor Correspondence, 2011-2012Add to your cart.
Digital Folder 31: Donor Correspondence, 2012-2013Add to your cart.
Digital Folder 32: Donor Master List, ca. 2010Add to your cart.
Digital Folder 33: Grant Applications, 2010-2011Add to your cart.
Digital Folder 34: Grant Calendars, 2010Add to your cart.
Digital Folder 35: IAC Grant, 2006-2007Add to your cart.
Digital Folder 36: IAC Grant, 2007-2008Add to your cart.
Digital Folder 37: IAC Grant, 2008-2009Add to your cart.
Digital Folder 38: IAC Grant, 2009-2010Add to your cart.
Digital Folder 39: IAC Grant, 2010-2011Add to your cart.
Digital Folder 40: IAC Grant, 2011-2012Add to your cart.
Digital Folder 41: IAC Grant, 2012-2013Add to your cart.
Digital Folder 42: IAC Grant, 2013-2014Add to your cart.
Digital Folder 43: Illinois Council of Orchestras Awards, 2012Add to your cart.
Digital Folder 44: Junior League Grant, 2008Add to your cart.
Digital Folder 45: Mailing Lists, 2008-2013Add to your cart.
Digital Folder 46: Marketing Annual Report, 2008-2009Add to your cart.
Digital Folder 47: Marketing Committee Meetings, 2006-2008Add to your cart.
Digital Folder 48: Marketing Committee Meetings, 2008-2009Add to your cart.
Digital Folder 49: Marketing Committee Meetings, 2009-2010Add to your cart.
Digital Folder 50: Marketing Committee Meetings, 2010-2011Add to your cart.
Digital Folder 51: Marketing Committee Meetings, 2011-2012Add to your cart.
Digital Folder 52: Music Rentals and Purchases, 2005-2006Add to your cart.
Digital Folder 53: Music Rentals and Purchases, 2007-2008Add to your cart.
Digital Folder 54: Music Rentals and Purchases, 2008-2009Add to your cart.
Digital Folder 55: Music Rentals and Purchases, 2009-2010Add to your cart.
Digital Folder 56: Music Rentals and Purchases, 2010-2011Add to your cart.
Digital Folder 57: Music Rentals and Purchases, 2011-2012Add to your cart.
Digital Folder 58: Music Rentals and Purchases, 2012-2013Add to your cart.
Digital Folder 59: Orchestra Personnel Lists, 2007-2014Add to your cart.
Digital Folder 60: Patron Mail, 2011Add to your cart.
Digital Folder 61: Roxanne Bossenbroek Business Manager FilesAdd to your cart.
Digital Folder 61A: Advertisements, 2007-2008Add to your cart.
Digital Folder 61B: Auditions, 2005Add to your cart.
Digital Folder 61C: Bach Ensemble, 2004-2008Add to your cart.
Digital Folder 61D: Business Manager Role, 2007-2009Add to your cart.
Digital Folder 61E: Calendars, 2006-2007Add to your cart.
Digital Folder 61F: Chamber of Commerce, 2008Add to your cart.
Digital Folder 61G: Donor Information, 2006-2007Add to your cart.
Digital Folder 61H: Fax Cover Sheets, 2008-2012Add to your cart.
Digital Folder 61I : Fundraisers and Events, 2005-2008Add to your cart.
Digital Folder 61I-1: Banquet, 2007-2008Add to your cart.
Digital Folder 61I-2: Church Sponsors, 2006Add to your cart.
Digital Folder 61I-3: Gaelic Gala, 2008Add to your cart.
Digital Folder 61I-4: Garden Party, ca. 2008Add to your cart.
Digital Folder 61I-5: Holiday Party, 2006Add to your cart.
Digital Folder 61I-6: In Search of Mozart, 2007Add to your cart.
Digital Folder 61I-7: Irish Festival, 2006Add to your cart.
Digital Folder 61I-8: Mike and Molly's, 2005Add to your cart.
Digital Folder 61I-9: Potential Concerts, 2005-2007Add to your cart.
Digital Folder 10: Well Orchestrated Evening, 2007Add to your cart.
Digital Folder 61J : IAC Grant, 2008-2009Add to your cart.
Digital Folder 61K: ICO Awards, 2005-2006Add to your cart.
Digital Folder 61L: Mailing Lists, Email Lists, and Phone Numbers, 2006-2007Add to your cart.
Digital Folder 61M: Marketing, 2007Add to your cart.
Digital Folder 61N : Orchestral Personnel, 2007-2008Add to your cart.
Digital Folder 61O: PE Document Templates, 2007-2008Add to your cart.
Digital Folder 61P: PE Surveys, Reviews, and Revenues, 2005-2007Add to your cart.
Digital Folder 61Q: Posters, 2006-2007Add to your cart.
Digital Folder 61R : Sponsorship Information, 2005-2007Add to your cart.
Digital Folder 61S: Ticketing Information, 2005-2008Add to your cart.
Digital Folder 61T : Volunteers, 2006-2009Add to your cart.
Digital Folder 62: Solicitations, 2004-2005Add to your cart.
Digital Folder 63: Solicitations, 2005-2006Add to your cart.
Digital Folder 64: Solicitations, 2006-2007Add to your cart.
Digital Folder 65: Solicitations, 2007-2008Add to your cart.
Digital Folder 66: Solicitations, 2008-2009Add to your cart.
Digital Folder 67: Solicitations, 2009-2010Add to your cart.
Digital Folder 68: Solicitations, 2010-2011Add to your cart.
Digital Folder 69: Solicitations, 2011-2012Add to your cart.
Digital Folder 70: Solicitations, 2012-2013Add to your cart.
Digital Folder 71: Stevick Senior Grant, 2010Add to your cart.
Digital Folder 72: Target Corportation Grant, 2006Add to your cart.

Browse by Series:

[Series 1: Board of Directors Meeting Minutes and Governing Records, 1996-2015],
[Series 2: Financial Records, 1997-2015],
[Series 3: Administrative Records],
[Series 4: Concerts, Special Events, and Publicity, 1997-2014],
[All]
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