Finding Aid for Prairie Ensemble Records, 1996-2015 | The Sousa Archives and Center for American Music

By Nolan Vallier, Elizabeth Hartman, Katie Nichols

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Collection Overview

Title: Prairie Ensemble Records, 1996-2015

ID: 12/9/143

Primary Creator: Kevin Kelly

Extent: 10.25 cubic feet

Arrangement: Organized in three series: Series 1) Board of Directors Meeting Minutes and Governing Records, 1996-2015; Series 2) Operational Records, 1997-2015; and Series 3) Concerts, Special Events, Publicity, and Digital Records, 1997-2014. Series 2 is then organized in two sub-series: Subseries 1) Financial Records and subseries 2) Administrative Records and Correspondence. Series 3 is organized in four subseries: Subseries 1) Concert Programs; Subseries 2) Special Events and Correspondence; Subseries 3) Publicity; and Subseries 4) Digital Records. The records in Series 1 are arranged in chronological order, and the materials in Series 2 and Series 3 are arranged chronologically within each sub-series.

Date Acquired: 06/13/2015. More info below under Accruals.

Subjects: Instrumental music

Languages: English

Scope and Contents of the Materials

Consists of tax information, financial reports, group bylaws, payroll sheets and performer contracts, meeting minutes, advertisements and publicity reports, photographs, awards, concert programs, computer files, and correspondence documenting the governance, operations, events, and publicity of the Prairie Ensemble.

Collection Historical Note

The Prairie Ensemble was founded in 1996 in Urbana-Champaign by Kevin Kelly. Kelly's goal for the small orchestra was to make music approachable and informal to a wider audience in Central Illinois by performing new and popular music, performing in informal attire, and performing in several locale indoor and outdoor venues. Players within the ensemble were drawn from the community and ranged from professional musicians, gifted amateurs, undergraduate and graduate students at the University of Illinois, and faculty of the University of Illinois. The Praire Ensemble was disbanded in 2015.

Biographical Note

Kevin Kelly holds bachelors degrees in English and music history and criticism from Northwestern University and masters degrees in orchestral and choral conducting from the University of Illinois. He has sung with several professional choral ensembles in Chicago, including the Chicago Symphony Chorus, the Grant Park Symphony Chorus, The City Musick, Basically Bach and His Majesties Clerkes (now Bella Voce). He has studied conducting with Kenneth Kiesler, Paul Vermel, Victor Yampolsky, Harold Farberman, Kirk Trevor and Emil Simon.

Subject/Index Terms

Instrumental music

Administrative Information

Repository: The Sousa Archives and Center for American Music

Accruals: Eleven cubic feet of material from the Prairie Ensemble were acquired from Joe Walter Grant Jr. on June 13, 2015.

Acquisition Source: Joe Walter Grant Jr.

Box and Folder Listing

Browse by Series:

[Series 1: Board of Directors Meeting Minutes and Governing Records, 1996-2015],
[Series 2: Operational Records, 1997-2015],
[Series 3: Concerts, Special Events, Publicity, and Digitial Records, 1997-2014],
[All]

Series 2: Operational Records, 1997-2015

Arranged into 2 subseries:

Subseries 1: Financial Records

Subseries 2: Administrative Records and Correspondence.

Arranged by material type.

Sub-Series 1: Financial Records

Consists of tax records, income statements, financial statements, bank statements, revenue reports, expense reports, and correspondence documenting the finances of the Prairie Ensemble.

Box 1

Folder 1: IRS Determination Letter, 1997
Folder 2: Illinois Tax Exemption Forms, 2000-2015
Folder 3: 990 Tax Return, 2000
Folder 4: 990 Tax Return, 2006
Folder 5: 990 Tax Return, 2007
Folder 6: 990 Tax Return, 2008
Folder 7: 990 Tax Return, 2009
Folder 8: 990 Tax Return, 2010
Folder 9: 990 Tax Return, 2011
Folder 10: 990 Tax Return, 2012
Folder 11: 990 Tax Return, 2013
Folder 12: Electronic Federal Tax Payment System (EFTPS) Application, 2012
Folder 13: IRS Form 940 Correspondence, 2008
Folder 14: 941 Payroll Quarterly Tax Returns, 2007-2012
Folder 15: 940 Payroll Tax Return, 2008
Folder 16: 941 and 941X Quarterly Payroll Tax Returns, 2012
Folder 17: 941 Payroll Quarterly Tax Return, 2013
Folder 18: Player Compensation, 2000-2007
Folder 19: Payroll-Related Correspondence, 1998-2011
Folder 22: Income Statements, 2001
Folder 23: Income Statements, 2002
Folder 24: Income Statements, 2003
Folder 25: Financial Statements, 2000
Folder 26: Financial Statements, 2001
Folder 27: Financial Statements, 2005-2006
Folder 28: Financial Statements, 2006-2007
Folder 29: Financial Statements, 2007-2008
Folder 30: Financial Statements, 2008-2009
Folder 31: Financial Statements, 2009-2010
Folder 32: Financial Statements, 2010-2011
Folder 33: Financial Statements, 2013-2014
Folder 34: Financial Statements Checklists, 2007-2008
Folder 35: National City Bank Statements, 1996-1998
Folder 36: National City Bank Statements, 1999-2000
Folder 37: National City Bank Statements, 2001
Folder 38: National City Bank Statements, 2006-2008
Folder 39: Main Street Bank and Trust Statements, 2006-2008

Box 2

Folder 1: Busey Bank Statements (1 of 2), 2009
Folder 2: Busey Bank Statements (2 of 2), 2009
Folder 3: Busey Bank Statements, 2010
Folder 4: Busey Bank Statements, 2011
Folder 5: Busey Bank Statements, 2012
Folder 6: Busey Bank Statements, 2015
Folder 7: Bank Reconciliation, 2000-2001
Folder 8: Monthly Transaction Summaries, 2001
Folder 9: Hilliard Lyons Account, 2002-2003
Folder 10: Credit Card Sales, 2006-2007
Folder 11: Quicken Register Reports and Budget Detail, 2000-2001
Folder 12: Voided and Canceled Checks, 2005-2010
Folder 13: Budget Estimate, 2013-2014
Folder 14: Revenues and Deposits, 2000
Folder 15: Revenues and Deposits (1 of 2), 2001
Folder 16: Revenues and Deposits (2 of 2), 2001
Folder 17: Revenues and Deposits (1 of 2), 2002
Folder 18: Revenues and Deposits (2 of 2), 2002
Folder 19: Revenues and Deposits, January-June 2003
Folder 20: Revenues and Deposits, July-December 2003
Folder 21: Revenues and Deposits, June-December 2004
Folder 22: Revenues and Deposits, 2005-2008
Folder 23: Accounts Payable: A-F, 2005-2007
Folder 24: Accounts Payable: Ameren, 2005-2007

Box 3

Folder 1: Accounts Payable: Ameren, 2007-2012
Folder 2: Accounts Payable: American Symphony Orchestra League, 2005
Folder 3: Accounts Payable: Artist Sound, 2007-2012
Folder 4: Accounts Payable: ASCAP, 2005-2014
Folder 5: Accounts Payable: AT&T, 2006-2012
Folder 6: Accounts Payable: Bagaduce Music Lending Library, 2003-2004
Folder 7: Accounts Payable: BMI, 1996-2011
Folder 8: Accounts Payable: Boosey & Hawkes, Inc. Rental Library, 2006-2014
Folder 9: Accounts Payable: Bossenbroek, Roxann, 2005-2008
Folder 10: Accounts Payable: Carlisle, George, 2006-2007
Folder 11: Accounts Payable: Carlton Bruett Design, 2006-2008
Folder 12: Accounts Payable: C.F. Peters Corporation, 2006-2011
Folder 13: Accounts Payable: Classic Events, 2001
Folder 14: Accounts Payable: Crouse Printing, 2005-2006
Folder 15: Accounts Payable: CU Mass Transit District, 2002
Folder 16: Accounts Payable: Champaign Urbana School District #4, 2006-2009
Folder 17: Accounts Payable: Dixon Graphics, 2005-2012
Folder 18: Accounts Payable: Do Good Consulting, 2009
Folder 19: Accounts Payable: Dream Host Domain, 2007-2013
Folder 20: Accounts Payable: European American Music Distributors, LLC, 2000-2008
Folder 21: Accounts Payable: Faith United Methodist Church, 2001-2007
Folder 22: Accounts Payable: Fed-Ex Kinko's, 2006
Folder 23: Accounts Payable: G-L, 2005-2012
Folder 24: Accounts Payable: G. Schirmer, Inc, 2005-2011
Folder 25: Health and Wellness Showcase, 2008-2009
Folder 26: Accounts Payable: Hilliard Lyons, 2000-2001
Folder 27: Accounts Payable: Indiana Insurance, 2009-2012
Folder 28: Accounts Payable: Illinois Council of Orchestras, 2005-2012
Folder 29: Accounts Payable: Illinois Department of Revenue, 2007-2012
Folder 30: Accounts Payable: Illinois Power, 2004-2005
Folder 31: Accounts Payable: Illinois Secretary of State, 2000-2005
Folder 32: Accounts Payable: Kelly, Kevin, 2005-2012
Folder 33: Accounts Payable: Klindworth, Christine, 2008-2012
Folder 34: Accounts Payable: Kobel, Terri, 2009
Folder 35: Accounts Payable: Lazer's Edge, 2007-2008
Folder 36: Accounts Payable: League of American Orchestras, 2009
Folder 37: Accounts Payable: Levis Faculty Center, 2001
Folder 38: Accounts Payable: Luck's Music Library, 2005-2011
Folder 39: Accounts Payable: M-R, 2005-2012
Folder 40: Accounts Payable: Martin Graphics, 2000-2012
Folder 41: Accounts Payable: Music Rental, 2011-2012
Folder 42: Accounts Payable: Network Solutions, 2004-2005
Folder 43: Accounts Payable: News-Gazette, 2006-2007
Folder 44: Accounts Payable: Pages for All Ages, 2008
Folder 45: Accounts Payable: Patron Technology, 2007-2012
Folder 46: Accounts Payable: PDQ Printing, 2005-2007
Folder 47: Accounts Payable: Portnoy, Stephen and Esther, 2006-2008
Folder 48: Accounts Payable: Printec Press, 2007-2008
Folder 49: Accounts Payable: Pen and Ink Graphic Design, 2000
Folder 50: Accounts Payable: Riverwatcher Hosting/Soltec, 2005-2012
Folder 51: Accounts Payable: Room 237 Productions, 2011-2012
Folder 52: Accounts Payable: Retired and Senior Volunteer Program (RSVP), 2006-2010
Folder 53: Accounts Payable: S-Z, 2005-2007
Folder 54: Accounts Payable: Safeco, 2005-2008
Folder 55: Accounts Payable: Sandy Rees, 2009
Folder 56: Accounts Payable: SBC, 2005
Folder 57: Accounts Payable: Schuetz, Christie, 2004-2005
Folder 58: Accounts Payable: Strohmeyer, Ann, 2001
Folder 59: Accounts Payable: Studio 2D, 2005-2012
Folder 60: Accounts Payable: Successful Hosting, 2005-2006
Folder 61: Accounts Payable: Theodore Presser Company, 2000-2011
Folder 62: Accounts Payable: University of Illinois, 2005-2007
Folder 63: Accounts Payable: UpClose Marketing and Printing, 2005-2006
Folder 64: Accounts Payable: Urbana Public Television, 2000
Folder 65: Accounts Payable: Urbana School District, 2006

Box 4

Folder 1: Accounts Payable: United States Postal Service, 2000-2013
Folder 2: Accounts Payable: Dan Wild, 2005
Folder 3: Accounts Payable: WILL-FM, 2005-2012
Folder 4: Accounts Payable: Gaye Wong, 2005-2011
Folder 5: Accounts Payable: Yahoo Web Services, undated
Folder 6: Accounts Payable: Expenses, July-December 2001
Folder 7: Accounts Payable: Expenses, January-June 2002
Folder 8: Accounts Payable: Expenses, July-December 2002
Folder 9: Accounts Payable, January-June 2003
Folder 10: Accounts Payable, July-December 2003
Folder 11: Accounts Payable, January-April 2004
Folder 12: Accounts Payable, May-August 2004
Folder 13: Accounts Payable, September-December 2004
Folder 14: Accounts Payable, January 2005
Folder 15: Accounts Payable (1 of 3), 2012-2013
Folder 16: Accounts Payable (2 of 3), 2012-2013
Folder 17: Accounts Payable (3 of 3), 2012-2013
Folder 18: Accounts Payable (1 of 3), 2013-2014

Box 5

Folder 1: Accounts Payable (2 of 3), 2013-2014
Folder 2: Accounts Payable (3 of 3), 2013-2014
Folder 3: Accounts Payable, 2014-2015

Sub-Series 2: Administrative Records and Correspondence

Consists of insurance documents, annual reports, business plan reviews, job descriptions, concert operational procedures, directories, calendars, marketing committee meeting minutes and agendas, solicitations, player contracts and rosters, organizational memberships and conference participation materials, and grant applications documenting the administration of the Prairie Ensemble.

Box 1

Folder 20: Directors and Officers Liability Insurance Applications, 2008-2009
Folder 21: Insurance Documents, 2011-2015

Box 6

Folder 1: Change of Registered Agent, 1998-2000
Folder 2: Change of Registered Agent/Office, 2006
Folder 3: State of Illinois/Secretary of State Annual Reports, 1998-2009
Folder 4: Charitable Organization Status Annual Reports, 2006-2014
Folder 5: 501(c)(3) Status Forms, 1996-1997
Folder 6: Budget Reports, 2000-2001
Folder 7: Annual Reports, 1999-2004
Folder 8: Business Plan Review, 2011
Folder 9: Sage Payment Solutions account information, 2007
Folder 10: Domain name purchase, 2000
Folder 11: Cultural Date Project fiscal profile reports, 2008-2013
Folder 12: Registration with Community Volunteer Center, 2000
Folder 13: Schnuck's Escripts Account, 2012
Folder 14: Board and committees job descriptions, 1999
Folder 15: Administrative Assistant hiring, 2003
Folder 16: General Manager responsibilities and correspondence, 2008-2012
Folder 17: Front of House and other operational procedures, 2000
Folder 18: Mailing List, 1999
Folder 19: Champaign County Top Employers Directory, 2002
Folder 20: Music Teacher directories, 1999-2001
Folder 21: Other orchestral calendars, 2012-2013
Folder 22: Administrative correspondence, 1997-2002
Folder 23: Postal Account correspondence, 2002-2003
Folder 24: Volunteer Hours correspondence, 2002
Folder 25: Financial policies, 2007
Folder 26: Concert Season budget planning, 2012-2013
Folder 27: Finance Committee notes, 1999-2000
Folder 28: Marketing Committee minutes and agendas, 2001-2002
Folder 29: Marketing Committee minutes, 2005-2006
Folder 30: Marketing Committee - minutes and agendas, 2006-2007
Folder 31: Ticket underwriting proposal, 2000-2001
Folder 32: Research Park Reception Information, 2002
Folder 33: techShow company profile book, 2002
Folder 34: WCIA-TV correspondence, 2000-2003
Folder 35: Development Committee notes, 2012
Folder 36: Committee Chair correspondence, 1999-2001
Folder 37: Music Directory Website sign-up forms, undated
Folder 38: Rantoul solicitations, 2002-2003
Folder 39: Private solicitations and donor information, 1996-2002
Folder 40: Corporate solicitations and correspondence (1 of 4), 2000-2013
Folder 41: Corporate solicitations and correspondence (2 of 4), 2000-2013
Folder 42: Corporate solicitations and correspondence (3 of 4), 2000-2013
Folder 43: Corporate solicitations and correspondence (4 of 4), 2000-2013
Folder 44: Donor thank-yous, 2006, 2014
Folder 45: Awards and certificates, 1998-2001
Folder 46: Prairie Ensemble roster, 2004-2005

Box 7

Folder 1: Prairie Ensemble player contracts, 2002-2003
Folder 2: Prairie Ensemble player contracts, 2003-2004
Folder 3: Prairie Ensemble player contracts, 2005-2006
Folder 4: Prairie Ensemble player contracts, 2006-2007
Folder 5: Prairie Ensemble player contract correspondence, 2002-2003
Folder 6: Champaign County Chamber of Commerce membership, 2001-2008
Folder 7: Cultural Consortium of Champaign County, 2000-2001
Folder 8: 40 North Champaign County Arts Organization, 2002
Folder 9: Illinois Arts Alliance, 2002
Folder 10: ASCAP reports, 1998-2008
Folder 11: Retired and Senior Volunteer Program, 2000-2001
Folder 12: Illinois Council of Orchestras contributions, 2000-2003
Folder 13: Donation/contribution correspondence, 2001-2012
Folder 14: Illinois Council of Orchestras winter conference, February 25, 2000
Folder 15: Illinois Council of Orchestras conference registration, 2002
Folder 16: Illinois Council of Orchestras award appreciations, 1998-2006
Folder 17: City of Urbana funding application, 2003
Folder 18: Community Foundation of Champaign County grant applications, 1998-2003
Folder 19: Illinois Power Bright Ideas grant proposal, 2001
Folder 20: Illinois Arts Council grants applications, 1998-2000
Folder 21: Illinois Arts Council grants applications, 2001-2002
Folder 22: Illinois Arts Council grants applications, 2002-2003
Folder 23: Illinois Arts Council grants applications, 2003-2004
Folder 24: Illinois Arts Council grants applications, 2004
Folder 25: Illinois Arts Council grants applications, 2005-2007
Folder 26: Illinois Arts Council grants applications, 2007-2009
Folder 27: Illinois Arts Council grants applications, 2009-2010

Box 8

Folder 1: Illinois Arts Council grants applications, 2011-2012
Folder 2: Illinois Arts Council grants applications, 2014
Folder 3: Junior League grant applications, 2000-2008
Folder 4: Kraft grant application, 2002
Folder 5: Marajen Stevick Foundation grant application, 2010
Folder 6: US Cellular grant application, 2003-2004
Folder 7: Target grant application, 2005-2009
Folder 8: Grant application guidelines and research (1 of 2), 2003-2008
Folder 9: Grant application guidelines and research (2 of 2), 2003-2008

Box 11

Folder 1: WILL Certificate of Appreciation, undated