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By Maia Perez, Haley Shepherd, Carol Berthold, Nolan Vallier
Collection Overview
Title: Illinois Summer Youth Music Administrative and Business Records, 1964-2024
ID: 31/11/1
Primary Creator: University of Illinois at Urbana-Champaign. Extension in Music
Extent: 7.85 cubic feet
Arrangement: Series 1, Series 3, Series 4, and Series 5 are arranged chronologically and then alphabetically. Series 2 is arranged alphabetically by session and then chronologically within each session. The additional acquisition material (boxes 5-17) is not integrated into the original material.
Date Acquired: 09/19/2018. More info below under Accruals.
Subjects: Bands, Harp, High School Music, Illinois Summer Youth Music, Jazz, Music, School of, Music -- Illinois, Music Extension, Piano, Scholarships, Stringed Instruments, Summer Camps, Summer Youth Music, Symphony Orchestras, Vocal music
Formats/Genres: Business Records, Concert Programs, Newsletters, Photographs, Sound Recordings
Languages: English
Scope and Contents of the Materials
Consists of business and financial records, correspondence, session information, advertisements, photographs, and audio recordings, documenting the development of Illinois Summer Youth Music, an annual summer camp for middle school and high school music students consisting of several pedagogical workshops and performance ensembles.
Collection Historical Note
The Illinois Summer Youth Music (ISYM) camp began in 1949 and, except for 2020-2021, has operated annualy. Operated initially by the Music Extension Office, ISYM was later planned by the Public Engagement Office of the School of Music. Each year, ISYM is led by faculty and graduate student staff from the music education and applied areas of the School of Music. ISYM has hosted camps for string instruments, bands, orchestra, piano, jazz band, and most recently hip-hop beat making.
Biographical Note
The Music Extension "Section" was organized in 1946 as part of the Division of University Extension. It did not have a full-time director until 1948. In 1962 the music Section of the University Extension was reorganized, changing the name to "Extension in Music" and placing greater emphasis upon educational quality.
During this time, the Extension in Music held an administrative role, cooperating with the School of Music, the University Band and local and state organizations, such as the Illinois Arts Council, by bringing campus-sponsored music education to various communities around Illinois. The Extension in Music conducted extramural credit and non-credit classes, clinics, workshops, and demonstrations on the Urbana campus and all over the state for professional musicians school music educators. It provided consultation services for community and school music projects. It administered research projects and conducts curriculum surveys in an effort to improve music education. And it published musical compositions and bulletins to keep people informed about music events and educational opportunities throughout Illinois.
Until 1962 the Extension in Music administered the annual All-State Music Competition, a music competition for elementary and high school students. The annual event was taken over by the Illinois High School Association in 1963. The Extension in Music also provided audio-visual material to schools for music education. In 1966, when it took over sponsorship of Youth Audiences, Inc., it began providing live concerts to young Illinoisans. In 1973 the University-wide Division of University Extension was reorganized, and the Office of Continuing Education and Public Service was created on the Urbana campus to handle the sections transferred to local campus control, among them the Extension in Music.
A year after it was founded (in 1949), the Extension in Music began offering an annual Illinois Summer Youth Music Camp (ISYM), which continues to the present. ISYM began with two four-week-long camps held on the Urbana campus, one camp for junior high and and one for senior high school students. ISYM expanded significantly between the 1990s and the early 2010s, eventually offering programing in jazz performance, hip-hop beat making, and musical theater. Throughout the 2010s and 2020s, ISYM reorganized the structure of the camp, reducing the length of the camp to two weeks and eventually one week for both the junior and high school sections. Throughout ISYM's history, camp staff were drawn from both the tenured faculty and graduate students.
Subject/Index Terms
Administrative Information
Repository:
The Sousa Archives and Center for American Music
Accruals:
Additional materials acquired 12/13/24 including box 5 - box 17.
Acquisition Source:
School of Music Administrative Office
Acquisition Method:
Transfer
Related Materials:
School of Music Audio Department Sound Recordings, 1945-2018, UA.12.5.64, Sousa Archives and Center for American Music, University of Illinois Urbana-Champaign.
School of Music Administrative Records, 1946-2024, UA.12.5.2, Sousa Archives and Center for American Music, University of Illinois Urbana-Champaign.
All-State Music Activity Programs and Announcements, 1949-, UA.31.11.811, Held by University of Illinois Archives, University of Illinois Urbana-Champaign.
Summer Youth Music Concert Programs, 1949-1965, 1983-1992, UA.31.11.813, Held by University of Illinois Archives, University of Illinois Urbana-Champaign.
Box and Folder Listing
Browse by Series:
[Series 1: General Summer Administrative & Business Records, 1984-2006],
[
Series 2: Individual Session Administrative & Business Records, 1994-2006],
[
Series 3: Advertising and Broadsides, 1948-2001],
[
Series 4: Photographs, 1964-2019],
[
Series 5: Audiovisual Materials, 1973-2014],
[
All]
- Series 1: General Summer Administrative & Business Records, 1984-2006
- Consists of administrative and business records, including schedules, lists of faculty and students, financial records, hiring and programming related emailed correspondence, programs, and the newsletter "The Daily Downbeat," documenting the Illinois Summer Youth Music's general summer program from 1984-2006. Arranged chronologically in linked sets of folders, reflecting the original order of yearly binders.
- Box 1
- Folder 1: Business Records (1 of 3), 1984
- Folder 2: Business Records (2 of 3), 1984
- Folder 3: Business Records (3 of 3), 1984
- Folder 4: Business Records (1 of 3), 1985
- Folder 5: Business Records (2 of 3), 1985
- Folder 6: Business Records (3 of 3), 1985
- Folder 7: Business Records (1 of 2), 1986
- Folder 8: Business Records (2 of 2), 1986
- Folder 9: Business Records (1 of 3), 1987
- Folder 10: Business Records (2 of 3), 1987
- Folder 11: Business Records (3 of 3), 1987
- Folder 12: The Daily Downbeat, 1984-1987
- Folder 13: The Daily Downbeat, 1988
- Folder 14: Business Records (1 of 3), 1988
- Folder 15: Business Records (2 of 3), 1988
- Folder 16: Business Records (3 of 3), 1988
- Folder 17: Business Records (1 of 3), 1989
- Folder 18: Business Records (2 of 3), 1989
- Folder 19: Business Records (3 of 3), 1989
- Folder 20: Business Records (1 of 4), 1990
- Folder 21: Business Records (2 of 4), 1990
- Folder 22: Business Records (3 of 4), 1990
- Folder 23: Business Records (4 of 4), 1990
- Box 2
- Folder 1: Business Records (1 of 3), 1991
- Folder 2: Business Records (2 of 3), 1991
- Folder 3: Business Records (3 of 3), 1991
- Folder 4: Business Records (1 of 3), 1992
- Folder 5: Business Records (2 of 3), 1992
- Folder 6: Business Records (3 of 3), 1992
- Folder 7: Business Records (1 of 3), 1993
- Folder 8: Business Records (2 of 3), 1993
- Folder 9: Business Records (3 of 3), 1993
- Folder 10: Business Records (1 of 5), 1996
- Folder 11: Business Records (2 of 5), 1996
- Folder 12: Business Records (3 of 5), 1996
- Folder 13: Business Records (4 of 5), 1996
- Folder 14: Business Records (5 of 5), 1996
- Folder 15: Business Records (1 of 4), 1997
- Folder 16: Business Records (2 of 4), 1997
- Folder 17: Business Records (3 of 4), 1997
- Folder 18: Business Records (4 of 4), 1997
- Folder 19: Business Records (1 of 3), 1999
- Folder 20: Business Records (2 of 3), 1999
- Folder 21: Business Records (3 of 3), 1999
- Box 3
- Folder 1: Programs, 1999
- Folder 2: Business Records (1 of 3), 2000
- Folder 3: Business Records (2 of 3), 2000
- Folder 4: Business Records (3 of 3), 2000
- Folder 5: Program Printing, 2000
- Folder 6: Business Records (1 of 2), 2001
- Folder 7: Business Records (2 of 2), 2001
- Folder 8: Program Printing, 2001
- Folder 9: Business Records (1 of 3), 2002
- Folder 10: Business Records (2 of 3), 2002
- Folder 11: Business Records (3 of 3), 2002
- Folder 12: Program Printing, 2002
- Folder 13: Program Printing, 2003
- Folder 14: Scholarship Records, 2003
- Folder 15: Program Printing, 2004
- Folder 16: Business Records (1 of 2), 2006
- Folder 17: Business Records (2 of 2), 2006
- Folder 18: Programs, 2006
- Box 4
- Disk 1: ISYM, Nov., 1989
- Disk 2: ISYM info, 1990
- Disk 3: ISYM, 1993
- Disk 4: ISYM, Jan. 17, 1995
- Disk 5: ISYM #2, Jan. 17, 1995
- Disk 6: ISYM, 1995
- Disk 7: ISYM, 1996
- Disk 8: ISYM Past Campers, 1997
- Disk 9: ISYM staff, May 18, 1998
- Disk 10: ISYM hirees, June 16, 1998
- Disk 11: ISYM, 1998
- Disk 12: ISYM, 1998
- Disk 13: ISYM, 1998
- Disk 14: ISYM, June 14, 1999
- Disk 15: Hirees, June 12, 2000
- Disk 16: Conf. - new empl., June 27, 2000
- Disk 17: ISYM Faculty, 2000
- Disk 18: Conf. copy, May 18, 2001
- Disk 19: Conf., May 18, 2001
- Disk 20: ISYM #3, July 15, 2001
- Disk 21: ISYM Session III #1, 2001
- Post and rosters - Final programs
- Disk 22: ISYM Session III, 2001
- Rosters, Programs
- Disk 23: Rosters, 2001
- Disk 24: ISYM Band I, undated
- Disk 25: ISYM Jazz, undated
- Disk 26: CEPS in Music, undated
- Disk 27: ISYM VII, undated
- Disk 28: ISYM Orch III, undated
- Disk 29: ISYM Choral II, undated
- Disk 30: ISYM Melissa comp., undated
- Disk 31: ISYM Decemma's General Information, undated
- Disk 32: ISYM Session Schedules, undated
- Disk 33: Downbeat, July, 1994
- Disk 34: Downbeat III, July, 1994
- Disk 35: Downbeat, Jan., 1995
- Disk 36: Downbeat #2, Jan., 1995
- Disk 37: Downbeat Sessions I and II and possible pix, 1997
- Disk 38: Downbeats #2 Session II, 1997
- Disk 39: Downbeats #1, Session I and III, 1997
- Box 11
- Folder 1: Extension in Music - Activity Reports and Surveys, 1968-1970
- Folder 2: University Extension - Correspondence Courses, 1969-1971
- Folder 3: ISYM Songbook, c. 1970
- Folder 4: Business Records, 1972
- Folder 5: The Daily Downbeat, 1972
- Folder 6: Music and Inventory, 1974-2002
- Folder 7: Schedules and Correspondence, 1986
- Folder 8: The Daily Downbeat, 1986
- Folder 9: Carle Agreement, 1998
- Folder 10: Hiring Forms, 1998-2004
- Folder 11: The Daily Downbeat - Session II, 1998
- Folder 12: The Daily Downbeat - Session III, 1998
- Folder 13: ISYM Procedures, 2002
- Folder 14: Business Records, 2004
- Box 12
- Folder 1: Transportation Records, 2005
- Folder 2: Administrative Records, 2006
- Folder 3: Counselor Correspondence Assignments, Sick Call Lists, and Calendar, 2006-2015
- Folder 4: Wind Chamber Music Symposium, 2006
- Folder 5: Woodwind and Brass Symposium, 2006
- Folder 6: Application for Employment, 2007-2008
- Folder 7: ISYM Historical Information, 2007
- Folder 8: ISYM History Report and Correspondence, 2007
- Box 13
- Folder 1: ISYM Piano Camps, 2007
- Folder 2: Correspondence, 2008
- Folder 3: Sample Schedule and Scholarship Audition Records, 2009
- Folder 4: Session I Schedules, 2009
- Folder 5: Session II Schedules, 2009
- Folder 6: Session III Schedules, 2009
- Folder 7: Administrative Records (1 of 2), 2010
- Folder 8: Administrative Records (2 of 2), 2010
- Folder 9: Curriculum, Correspondence, and Participant Financial Forms, 2010-2015
- Folder 10: Hiring Records, 2010-2013
- Folder 11: Logistics, 2010-2014
- Folder 12: Participant Handouts, 2010
- Box 14
- Folder 1: Administrative Records, 2011
- Folder 2: Scholarships, 2011-2012
- Folder 3: Business Records, 2012
- Folder 4: Employment Agreement Contracts, 2012
- Folder 5: Invoices, 2012
- Folder 6: Logistics, 2012-2016
- Folder 7: Administrative Records, 2013
- Folder 8: Income Statements, Profits and Loss Statements, and Receipts, 2013-2014
- Folder 9: Protection of Minors Compliance Records, 2013-2015
- Folder 10: Schedules and Fees, 2013
- Folder 11: Administrative Records, 2014
- Folder 12: Business Records and Final Report, 2014-2017
- Box 15
- Folder 1: Administrative Records, 2015-2018
- Folder 2: Double Reed Week, 2015
- Folder 3: ISYM Feedback, 2015-2023
- Folder 4: Session Schedules, 2015
- Folder 5: All-Illinois Junior Band: Schedules, 2016
- Folder 6: Business Records, 2016
- Folder 7: Counselors, 2016
- Folder 8: Enrollment Management, 2016-2018
- Folder 9: Schedules, 2016
- Folder 10: Session Schedules, 2016
- Folder 11: Administrative Records, 2017
- Folder 12: Adminstrative Records, 2019
- Folder 13: Planning, 2019-2020
- Folder 14: Trombone Week Outreach, 2019
- Folder 15: Scholarships, 2021-2022
- Folder 16: Scholarship and Payment Sources, 2022
- Folder 17: Camp Counselors, 2023
- Folder 18: Corporate Sponsorship, 2023
- Folder 19: Daily Schedules, 2023
- Folder 20: Hiring Records, 2023
- Folder 21: Counselor Interviews, 2024
- Folder 22: Schedules, 2024
- Folder 23: Registration Information, Undated
- Box 19
- Folder 1: Program, 1972
- Folder 2: Program, 1974
- Folder 3: Program, 1979
- Folder 4: Faculty Showcase Recital Program, 1991
- Folder 5: Program, 1993
- Folder 6: Program, 1994
- Folder 7: Program, 2006
- Folder 8: Program, 2007
- Folder 9: Programs, 2009
- Folder 10: Programs, 2010
- Folder 11: Programs, 2011
- Folder 12: Programs, 2013
- Folder 13: Program, 2014
- Folder 14: Programs, 2018
- Folder 15: Programs, 2019
- Folder 16: Programs, 2024
Browse by Series:
[Series 1: General Summer Administrative & Business Records, 1984-2006],
[
Series 2: Individual Session Administrative & Business Records, 1994-2006],
[
Series 3: Advertising and Broadsides, 1948-2001],
[
Series 4: Photographs, 1964-2019],
[
Series 5: Audiovisual Materials, 1973-2014],
[
All]
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