Finding Aid for School of Music Administrative Records, 1946-2024 | The Sousa Archives and Center for American Music

By Maia Perez

Service Location	Boxes
Archives Research Center, 1707 S. Orchard Street	Box 01
Archives Research Center, 1707 S. Orchard Street	Box 02-08
Archives Research Center, 1707 S. Orchard Street	Box 09
Archives Research Center, 1707 S. Orchard Street	Box 10
Archives Research Center, 1707 S. Orchard Street	Box 11
Archives Research Center, 1707 S. Orchard Street	Box 12-13
Archives Research Center, 1707 S. Orchard Street	Box 14-26
Archives Research Center, 1707 S. Orchard Street	Oversize Portfolio Box 3

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Collection Overview

Title: School of Music Administrative Records, 1946-2024

ID: 12/5/2

Primary Creator: University of Illinois at Urbana-Champaign. School of Music

Extent: 10.45 cubic feet

Arrangement: Arranged chronologically within grouping.

Date Acquired: 04/10/2018. More info below under Accruals.

Scope and Contents of the Materials

Consists of administrative documents and correspondence related to the School of Music Centennial Festival Program, Summer Opera, and the Summer Music Festival; and budget information, membership records, and correspondence related to the Pi Kappa Lambda National Music Honor Society.

Collection Historical Note

The School of Music (SOM) opened in 1895 and pianist Charlotte Patchin was the first music instructor hired, with two voice teachers soon joining her. By 1893 the all-male Military Band of some 60 members represented the University at the World's Columbian Exposition in Chicago. The next year, wanting to attract more female students, University President Andrew Draper proposed adding a School of Music. Illinois's flagship musical institution began with about 45 students, and a Ladies' Glee Club was among its eight active ensembles. From the beginning the intent was to balance "first-class courses" with performance.

By 1902-03, the School of Music was already providing leadership in teacher training, initiating a progressive course in Public School Methods. The remarkable Albert Austin Harding, student in the College of Engineering and first-chair cornet in the band, became band director in 1902 during his junior year. Harding introduced open-air band concerts on the Quad as well as the "Block I" marching band formation, and he made about 150 of his own transcriptions from operatic and orchestral scores. Under Harding the band grew from 30 members to 215 by 1918. John Philip Sousa was Harding's friend and admirer; visiting the campus in 1930 he called Harding's ensemble "The world's greatest college band" and donated his music library to the school.

The first SOM building is now a registered historic landmark. In 1916 Captain Thomas J. Smith donated land and money for this building (now called Smith Music Hall), as well as four scholarships, in memory of his wife. The school's director, Frederic Stiven, then wrote "To Illinois belongs the honor of being the first state to put its School of Music on the same basis as the other colleges of its great University." He set the tone for the SOM to give both specialized professional training and an appreciative understanding of music through "zealous teaching."

At the forefront of education, generations of music faculty here have been innovative. In the 1930s pianist and educator Velma Wilson led a music appreciation course with 171 students and used radio and movies as new media to teach it, helped establish the music education curriculum, and helped organize All-State Music Festivals on campus. Theorist Hubert Kessler, a student of Heinrich Schenker, brought Schenkerian analysis to courses as early as 1930.

After WWII Ludwig and Laura Zirner introduced ever more operas to the campus in a sustained, imaginative, and serious way. Old and modern, minor and major, standard and unusual operas have been presented in annual workshops and performances ever since. Along with outstanding faculty, these productions have attracted some extraordinary vocal talents to the campus. Also in the late 1940s concert violinist Paul Rolland led the first Illinois Stringed Instrument Clinic and helped organize the American String Teachers Association. In the 1960s, with a grant from the U.S. Dept. of Education, he developed a string pedagogy course and a new method that he called the "teaching of action in string playing," now used worldwide. Among the University Orchestra's credits are an extensive tour of South America and concerts under such guest conductors as Sir Thomas Beecham, Margaret Hillis, Paul Hindemith, Rafael Kubelik, and Leopold Stokowski. The Walden String Quartet was the first such ensemble in residence full-time at an American university. At the University of Illinois and throughout the United States it specialized in contemporary music. The Pacifica Quartet built upon that tradition as quartet in residence from 2003 until 2012.

George Hunter established a Collegium Musicum here in 1950, and early music groups have developed since, using period instruments and replicas of them. New music composition and performance has brought still more acclaim to the SOM. For decades the school held Festivals of Contemporary Arts, drawing such composers as Igor Stravinsky and Aaron Copland, John Cage and Harry Partch, Benjamin Britten and Elliot Carter. Professor Lejaren Hiller helped establish computer- and electronic-generated experimental music studios that were the first of their kind in the Western hemisphere. In Urbana, the legendary home of Hal in Kubrick's "Space Odyssey," music students not surprisingly could use PLATO by the 1970s to help learn theory and aural skills. By the mid-1980s ChoraLearn, a computer program designed here, imitated and analyzed Bach chorales. University of Illinois theorists and composers have continued to design innovative computer programs building on those roots.

The SOM began an outreach, or "extension," program in 1948 and the Illinois Summer Youth Music programs in 1949, hosting numerous young people and teachers from throughout the state in the years since. At the other end of the spectrum, the SOM's at times explosive growth in library research facilities, its stellar faculty members in musicology, composition, and education, and its early establishment of four doctoral programs have drawn serious young professional scholars, composers, teachers, and performers to the campus for graduate work that has taken the school's influence to all parts of the globe. From all these remarkable and strong roots our school's faculty and students continue to develop.

For those interested in more in depth information on the history of the University of Illinois School of Music, we recommend "A Sympathy with Sounds: A Brief History of the University of Illinois School of Music to Celebrate Its Centennial" 1995 by Ann L. Silverberg.

(History taken from the School of Music's website: https://music.illinois.edu/our-history)

Biographical Note

After five years of study and discussion on the subject, the Board of Trustees organized the School of Music on June 9, 1897, to offer courses in musical instruction.¹ Initially the courses of study included vocal and instrumental training as well as work in the history of music.² In 1922 the curriculum of Music Education was added in cooperation with the College of Education.³ When the College of Fine and Applied Arts was organized on March 12, 1931, the school of Music was included in the new college.⁴ The School started to offer courses leading to the degree of Master of Music in 1940, and, in 1953, it began to offer courses leading to the degree of Doctor of Philosophy in Musicology.⁵ Both graduate and undergraduate curricula expanded until in 1974 the School of Music offered courses in the fields of theory, history, and applied music. Degrees offered include the Bachelor of Arts, Master of Music, Master of Science in Music Education, Doctor of Education in Music Education, Doctor of Philosophy in Musicology, and Doctor of Musical Arts.⁶ Musical groups often associated with the School such as the University Symphony Orchestra, Chamber Orchestras, Wind Ensemble, and Contemporary Chamber Players are open to qualified students from any college.⁷

This unit covers:

--Music Education, Council for Research in (1974)

---------------------------

1. Board of Trustees Transactions, 16th Report, March 8, 1892, p. 205; 18th Report, March 12, 1895, pp. 73, 77; June 11, 1895, pp. 95-96, 102; 19th Report, June 9, 1897, pp. 124-25.

2. Catalogs and Registers, 1897-98, pp. 135-37.

3. Ibid., 1922-23, p. 116.

4. Board of Trustees Transactions, 36th Report, March 12, 1931, p. 186-87.

5. Catalogs and Registers, 1940-41, p. 167; Undergraduate Study Catalog, 1953-54, p. 130.

6. Undergraduate Study Catalog, 1973-75, p. 259.

7. Ibid., 1973-75, p. 259.

Administrative Information

Repository: The Sousa Archives and Center for American Music

Accruals:

Additional 3 cubic feet of records transferred from the School of Music Administrative Office on September 19, 2018.

Two scrapbooks given by Linda Moorehouse on June 26, 2023.

Approximately 8 cubic feet of records additionally transferred from the School of Music Administrative Office on December 13, 2024, interfiled with ISYM records (31/11/1).

Acquisition Source: Transferred to the Sousa Archives by Joseph Baldwin and David Allen of the School of Music's Development Office

Box and Folder Listing

Browse by Series:

[Series 1: Administrative and Business Records, 1948-2024],
[Series 2: National Association of Schools of Music Surveys, 1971-1991],
[Series 3: Concert and Event Programs, 1994-2016],
[Series 4: Young People's Concert Administrative Records, 1996-2002],
[Series 5: Piano Laboratory Program Student and Staff Records, 1996-2005],
[Series 6: Scrapbooks and Newspaper Clippings, 1946-2011],
[Series 7: Photos, 1959-2013],
[Series 8: Recordings, 1990-2004],
[Series 9: Posters and Advertising, 1968-2014],
[All]

Series 1: Administrative and Business Records, 1948-2024

Consists of administrative and business records from the University of Illinois' School of Music, including meeting minutes, handbooks and directories, festival records, and the annual awards luncheon programming, budget, and selection records.

Sub-Series 1: Administrative Records, 1948-2024

Consists of correspondence, meeting records, handbooks, itineraries, event planning and other administrative records relating to the activities of the School of Music. Arranged alphabetically.

Box 1

Folder 1: Nicholas Di Virgilio correspondence, 1985-2000
Folder 5: Summer Opera materials, 1997
Folder 6: Pi Kappa Lambda membership registration receipts, 1994-2002
Folder 7: Pi Kappa Lambda membership forms and correspondence, 2003
Folder 8: Pi Kappa Lambda registration forms and member addresses, 2003
Folder 9: Pi Kappa Lambda correspondence, 2004-2007
Folder 10: Pi Kappa Lambda correspondence, 2007-2008
Folder 11: Pi Kappa Lambda handbook, 2008
Folder 24: Budget correspondence, 2009
Folder 12: Summer Music Festival materials, 1993
Folder 13: Summer Music Festival materials, 1994
Folder 14: Summer Music Festival materials, 1995
Folder 15: Summer Music Festival materials, 1996
Folder 16: Summer Music Festival materials, 1997
Folder 17: Summer Music Festival materials, 1998
Folder 18: Summer Music Festival materials, 1999
Folder 19: Summer Music Festival materials, 2000
Folder 20: Summer Music Festival materials, 2001
Folder 21: Summer Music Festival materials, 2002
Folder 22: Summer Music Festival materials, 2003
Folder 23: Summer Music Festival materials, 2004

Box 5

Folder 4: School of Music faculty meeting minutes, 1974-1986
Folder 5: School of Music Executive Committee meeting minutes, 1981-1985
Folder 6: School of Music Advisory Committee meeting minutes, 1981-1985
Folder 7: Faculty handbook and bylaws, 1991
Folder 8: Tour and trip travel itineraries, 1992-1996
Folder 9: Marching Band Festival employment records and scorecards, 1994
Folder 10: School of Music faculty handbook, 2000-2001
Folder 11: School of Music faculty and staff directories, 2002-2005
Folder 12: Handbook for graduate students in music, 2002-2005
Folder 13: Graduate students in music education handbooks, 2003-2006
Folder 14: Handbook for undergraduate music majors, 2004-2005
Folder 15: School of Music undergraduate directories, 2005-2006
Folder 16: School of Music undergraduate office procedure manual, 2006
Folder 17: School of Music Convocation organizational records, 2006
Folder 18: Jupiter String Quartet residency records and evaluations, 2012
Folder 19: Parker String Quartet residency records and evaluations, 2012
Folder 20: Jasper String Quartet residency records and evaluations, 2012

Box 14

Folder 1: 13th Annual 21st Century Piano Commission Award Concert Reference Material, 2012
Folder 2: Allerton Conference, 2005
Folder 3: Allerton Conference, 2006
Folder 4: Allerton Music Barn Festival, 2013
Folder 5: Allerton Music Barn Festival, 2014
Folder 6: Armstrong Competition Administrative Records, 2012
Folder 7: Bachelor of Arts in Music Curriculum, 2013
Folder 8: Chamber Music Symposium, 2012-2014
Folder 9: Chamber Music Symposium Administrative Records, 2015
Folder 10: Charter Bus Correspondence, 2004-2006
Folder 11: Clara Rolland and Paul Rolland Awards, 1998-2011
Folder 12: Clara Rolland Piano Award Fund Agreement and Correspondence, 1994-2014
Folder 13: Clara Rolland Piano Competition, 1995-2016
Folder 14: Committee on Institutional Cooperation Conference Registration, 2012
Folder 15: Community Orchestra String Symposium, 1988-2006

Box 15

Folder 1: Contracts and Coordinating Correspondence, 2007-2010
Folder 2: Convocation and Commencement - Schedule, Correspondence, and Information Documents, 2011-2014
Folder 3: Council on Teacher Evaluation Student Teaching Records, 2007-2008
Folder 4: Council on Teacher Evaluation Student Teaching Records, 2008-2009
Folder 5: Ensemble Rehearsal Schedule, 1996-1997
Folder 6: Event Correspondence and Information, 2012-2016
Folder 7: Human Resources, 2009-2015
Folder 8: Illini Marching Band Festival Timeline, 2008
Folder 9: Illinois Collegiate Music Educators Association State Conference Packet, 2009
Folder 10: Illinois Conductor's Workshop Notes, ca. 2007
Folder 11: Illinois Music Education Conference Records, 2014-2018
Folder 12: Illinois Music Educators Association Records, 2006-2007
Folder 13: Illinois State Music Teachers Association Business Records, 2012
Folder 14: Illinois State Professional Development Provider Records, 2017-2018
Folder 15: Illinois String Academy Administrative Records, 2016-2018
Folder 16: Inclusive Illinois, 2016
Folder 17: Jazz Education Network Conference Correspondence, 2014

Box 16

Folder 1: John D. and Fern Hodge Armstrong Award Judge Sheets and Schedules, 2011-2013
Folder 2: Junior High Middle School Orchestra Clinic, 2011
Folder 3: Jupiter String Quartet at Allerton Worksheet, 2016
Folder 4: Krannert Debut Recital and Audition Material, 1986-1994
Folder 5: Krannert Debut Recital and Audition Material, 1994-1995
Folder 6: Krannert Debut Recital and Audition Material, 1995-1996
Folder 7: Krannert Debut Recital and Audition Material, 1997
Folder 8: Krannert Debut Recital and Audition Material, 1998
Folder 9: Krannert Debut Recital, 1999
Folder 10: Krannert Debut Recital, Correspondence, and Audition Material, 2000
Folder 11: Krannert Debut Recital, Correspondence, and Audition Material, 2001
Folder 12: Krannert Debut Recital and Audition Material, 2002
Folder 13: Krannert Debut Recital and Audition Material, 2003
Folder 14: Krannert Debut Recital, Correspondence, and Audition Material, 2004

Box 17

Folder 1: Krannert Debut Recital, Correspondence, and Audition Material, 2006-2011
Folder 2: Krannert Center Debut Artist Award Records, 2012-2018
Folder 3: Krannert Facility Use Agreements, 1994-1996
Folder 4: Le Chateau - Forms, Correspondence, 2014-2016
Folder 5: LGBTQ Conference, 2012
Folder 6: "Make More Music" Worksheets, Engagement, and Music, 2012-2015
Folder 7: MENC, 1986-1988
Folder 8: MENC, 1988
Folder 9: MENC, 1990
Folder 10: MENC, 1992
Folder 11: MENC, 1993
Folder 12: MENC, 1994
Folder 13: MENC, 1995
Folder 14: MENC, 1996
Folder 15: MENC, 1998
Folder 16: MENC Planning, 2002
Folder 17: Men's Choral Conference Itinerary, Correspondence, and Worksheets, 2016
Folder 18: Midwest Clinic Administrative Records, 2013-2017

Box 18

Folder 1: Midwest Clinic - Payment Statements, Correspondence, and Calendar of Events, 2005-2009
Folder 2: Music 240 Class Curriculum, 1994-2005
Folder 3: Music Education, 2004
Folder 4: Music Teacher National Association, 1959-1964
Folder 5: NASM Alumni Reception, 1998
Folder 6: NASM Annual Meeting, 1999
Folder 7: NASM Annual Meeting, 2000-2001
Folder 8: NASM Annual Meeting, 2002
Folder 9: NASM Annual Meeting, 2003-2004
Folder 10: NASM - School of Music Reception, 1992
Folder 11: NASM Standards Request, 2013

Box 19

Folder 1: NATS Auditions, 1987
Folder 2: NATS Reception Planning, 1992
Folder 3: NATS Regional Auditions, 1991
Folder 4: Offerings in String Pedagogy for the School of Music Proposal, 2019
Folder 5: Orchestra Hall Concert, 1987-1988
Folder 6: Paul Rolland Memorial Violin Award Competition, 1991-2006
Folder 7: Paul Rolland Memorial Violin Award Competition, 2007-2021
Folder 8: Rental Music - Shipping and Transaction, 2023-2024

Box 20

Folder 1: School of Music Academy Administrative Records, 2011-2014
Folder 2: School of Music Advertising Invoices, 2012
Folder 3: School of Music Alumni Receptions, 1989-1990
Folder 4: School of Music Alumni Receptions, 1993-1994
Folder 5: School of Music Alumni Receptions, 1994-1995
Folder 6: School of Muisc Alumni Receptions, 1997-1999
Folder 7: School of Music Alumni Receptions, 2003-2004
Folder 8: School of Music Alumni Unit Demographic Analysis, 2000
Folder 9: School of Music Awards and Competitions, 2002-2012
Folder 10: School of Music Business Records, 2008-2009
Folder 11: School of Music Campus Engagement Records, 2013-2014
Folder 12: School of Music - Champaign Public Schools Collaboration, 2012-2014
Folder 13: School of Music - Communications Advancement Committee, 2013-2015
Folder 14: School of Music Communications and Marketing Records, 2013
Folder 15: School of Music Convocation Planning, 2009-2014
Folder 16: School of Music Correspondence, 2005-2010
Folder 17: School of Music Digital Recordings Correspondence, 2013
Folder 18: School of Music Event Calendars, 1994-1996
Folder 19: School of Music Event Calendars, 1996-1997

Box 21

Folder 1: School of Music Event Calendars, 1997-1998
Folder 2: School of Music Faculty and Staff, 1952-1965
Folder 3: School of Music Faculty-Staff Holiday Receptions, 1991-1993
Folder 4: School of Music Grant Request, 2012
Folder 5: School of Music Growth Planning, 2014-2017
Folder 6: School of Music Host and Hostess Student Committee, 1985-1988
Folder 7: School of Music Illini Comeback Program Nominations, 1993-1998
Folder 8: School of Music New Undergraduate Student Reception, 1985-1988
Folder 9: School of Music New Undergraduate Student Reception, 1989
Folder 10: School of Music New Undergraduate Student Reception, 1990
Folder 11: School of Music Organization Structure, 2015
Folder 12: School of Music Outreach and Public Engagement, 2013-2014
Folder 13: School of Music Outreach String Events, Undated
Folder 14: School of Music Professional Development Records, 2017-2019
Folder 15: School of Music Proposal for Computer Science and Music Degree Program, 2017
Folder 16: School of Music Strategic Planning and Meeting Minutes, 2013-2014
Folder 17: School of Music Student Teaching Database, 2005
Folder 18: School of Music Student Teaching Database, 2006
Folder 19: School of Music Student Teacher Observers Records, 2005

Box 22

Folder 1: School of Music Usage Permission Correspondence, 2006
Folder 2: School of Music Website and Calendar, 2011-2014
Folder 3: School of Music Website Development, 2016
Folder 4: String and Orchestra Clinic, 2012
Folder 5: String and Orchestra Clinic, 2013
Folder 6: String and Orchestra Clinic, 2015-2016
Folder 7: String News Bulletin, 1948
Folder 8: Student Information for Convocation Programs, 2010-2011
Folder 9: Student Teacher - Evaluations, Correspondence, and Assignments, 2007-2010
Folder 10: "Thursday's at Twelve Twenty" Concerts Expenses, 2004-2006
Folder 11: Traveling Expenses, 2006-2008
Folder 12: University of Illinois - Barrage Relationship, 2012
Folder 13: Vocal Chamber Music Symposium, 1997
Folder 14: Y2K Contingency Planning, 1999
Folder 15: Y2K Product Correspondence, 1999
Folder 16: Y2K Product Documentation, 1999
Folder 17: Y2K School of Music Hardware Data, 1999

Sub-Series 2: Awards Luncheon, 1988-2004

Administrative records from the School of Music relating to the annual awards luncheon organizing and programming. Arranged chronologically.

Box 6

Folder 1: Awards Luncheon records location, 1988
Folder 2: Awards Luncheon organizing records, 1989
Folder 3: Awards Luncheon organizing records, 1990
Folder 4: Awards Luncheon organizing records, 1991
Folder 5: Awards Luncheon organizing records, 1992
Folder 6: Awards Luncheon organizing records, 1993
Folder 7: Awards Luncheon organizing records, 1994
Folder 8: Awards Luncheon organizing records, 1995
Folder 9: Awards Luncheon organizing records, 1996
Folder 10: Awards Luncheon organizing records, 1997
Folder 11: Awards Luncheon organizing records, 1998
Folder 12: Awards Luncheon organizing records, 1999
Folder 13: Awards Luncheon organizing records, 2000
Folder 14: Awards Luncheon organizing records, 2001
Folder 15: Awards Luncheon organizing records, 2002
Folder 16: Awards Luncheon organizing records (1 of 2), 2003
Folder 17: Awards Luncheon organizing records (2 of 2), 2003
Folder 18: Awards Luncheon organizing records, 2004

Box 25

Folder 10: Awards Luncheon Programs, 2010-2017

Sub-Series 3: Administrative Computer Files, 1989-2015

Administrative and personnel files on floppy disks, arranged alphabetically except box 12, which is arranged chronologically.

Box 7

Disk 101: Backup (1 of 12), 1992
Disk 102: Backup (2 of 12), 1992
Disk 103: Backup (3 of 12), Dec. 2, 1992
Disk 104: Backup (4 of 12), 1992
Disk 105: Backup (5 of 12), 1992
Disk 106: Backup (6 of 12), 1992
Disk 107: Backup (7 of 12), 1992
Disk 108: Backup (8 of 12), 1992
Disk 109: Backup (9 of 12), 1992
Disk 110: Backup (10 of 12), Mar., 1992
Disk 111: Backup (11 of 12), Mar., 1992
Disk 112: Backup (12 of 12), Oct., 1993
Disk 113: Barry's Disk (7.0), undated
Disk 114: Barry Hearn (6.0), undated
Disk 115: Calendar (CCPlus), undated
Disk 116: CCPlus Calendars, undated
Disk 117: Conductors' Meetings, undated
Disk 118: Ensemble Committee, Feb. 4, 1992
Disk 119: Files from C:\ (root), #1, copies, undated
Disk 120: Files from C:\ (root), #2, copies, undated
Disk 121: Graphics (5.0), undated
Disk 122: High School Band List, undated
Disk 123: Highschool List, Vocal Info, undated
Disk 124: Jerry, Jan. 17, 1995
Disk 125: Jerry, undated
Disk 126: JM ACCT2, Staff 95, Week 1, 1995
Disk 127: Joe Grant, Dec., 1992
Disk 128: Joe, Jan. 17, 1995
Disk 129: Mailing Form, undated
Disk 130: Mailing List Junior Colleges & Universities (IL), undated
Disk 131: Miscellaneous Disk ("5.0" Version"), Sept., 1989
Disk 132: Misc. files, Jan. 17, 1995
Disk 133: Monthly Calendar Info, undated
Disk 134: Nina, Dec. 4, 1992
Disk 135: Orch. Daily Schedules, Audition Schedules, undated
Disk 136: Pages for Booklets used for all programs, undated
Disk 137: Recital Prog. statement examples, undated
Disk 138: Ruth's information, undated
Disk 139: School of Music Classes, undated
Disk 140: School of Music info - 6.1 and DOS, undated
Disk 141: School of Music Posters (backup), undated
Disk 142: Stacey's, April 12, 1995
Disk 143: Student recital format, undated
Disk 144: Tom Birkner, undated
Disk 145: Touring Groups (5.0), undated

Box 11

Item 1: Sonorities 2012, CD, 2012: Contains files for the Sonorities Magazine including alumni news, campus news, development updates, faculty news, features, In Memoriums, new appointments, photographs, and student news

Box 12

Item 1: Convocation Files and Committee Minutes, 2006-2011: CD
Item 2: Allerton Barn Festival Photos by Chris Brown, 2007: CD. Includes images of the Jazz Bands, Orchestra, and Gamelan.
Item 3: School of Music Materials Requested by CTE for ISBE Review, 2011: CD. Includes files for NASM review and report by Karl Kramer.
Item 4: Winds, Brass, and Percussion Faculty Photo, 2012: CD.
Item 5: Aaron Jay Kernis (composer) masterclass, concert, and workshop photographs, 2013: CD. Photos by Steven Burian.
Item 6: Lyric Theatre Into the Woods Photographs by Darrell Hoemann, 2015