Prairie Ensemble Records

Overview

Scope and Contents

Biographical Note

Subject Terms

Administrative Information

Detailed Description

Board of Directors Meeting Minutes and Governing Records

Financial Records

Administrative Records

Concerts, Special Events, and Publicity



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Finding Aid for Prairie Ensemble Records, 1996-2015 | The Sousa Archives and Center for American Music

By Nolan Vallier, Elizabeth Hartman, Katie Nichols

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Collection Overview

Title: Prairie Ensemble Records, 1996-2015

ID: 12/9/143

Primary Creator: Kevin Kelly (1961-)

Other Creators: Grant, Joe W. (1947-)

Extent: 10.4 cubic feet. More info below.

Arrangement:

Organized in three series: Series 1) Board of Directors Meeting Minutes and Governing Records, 1996-2015; Series 2) Financial Records, 1997-2015; Series 3) Administrative Records, 1996-2015; and Series 4) Concerts, Special Events, Publicity, and Digital Records, 1997-2014. All four series contain both paper and digital records and have been further divided to show this structure.

Series 1 is arranged into two sub-series: sub-series 1) Board of Directors Records and sub-series 2) Board of Directors Digital Records.

Series 2 is arranged into two sub-series: sub-series 1) Financial Records and sub-series 2) Financial Digital Records.

Series 3 is arranged into two sub-series: sub-series 1) Administrative Records and sub-series 2) Administrative Digital Records.

Series 4 is arranged into four sub-series: sub-series 1) Concerts Programs, sub-series 2) Special Events and Correspondence, sub-series 3) Publicity, and sub-series 4) Concert Programs, Special Events, and Publicity Digital Records.

Date Acquired: 06/13/2015. More info below under Accruals.

Subjects: American Society of Composers, Authors, and Publishers (ASCAP), Concerts, Fund Raising, Illinois Arts Council, Instrumental music, Local History, Orchestra, Radio Station - WILL, Symphony Orchestra, Symphony Orchestras, Taxes

Formats/Genres: Business Records, Concert Programs, Meeting Minutes

Languages: English

Scope and Contents of the Materials

Consists of business records, financial reports, group bylaws, payroll sheets and performer contracts, meeting minutes, advertisements and publicity reports, photographs, awards, concert programs, computer files, and correspondence documenting the governance, operations, events, and publicity of the Prairie Ensemble chamber orchestra of Champaign-Urbana.

Collection Historical Note

The Prairie Ensemble was founded by Kevin Kelly in 1996 in Champaign-Urbana. As a chamber orchestra, the Prairie Ensemble performed classical music throughout Central Illinois, attempting to make symphonic music more approachable to the community by performing in informal attire across several local indoor and outdoor venues. On occasion the ensemble performed major symphonies and masses by composers like Beethoven, Vaughan Williams, Mahler, Mozart, and Schubert, but they also played contemporary chamber pieces by composers like Virgil Thomson, Jacques Ibert, and Kurt Weill as well as contemporary classics by popular composers like Bernard Rogers, Leonard Bernstein, and George Gershwin. Players within the ensemble were drawn from the community and ranged from professional musicians to gifted amateurs, undergraduate and graduate students at the University of Illinois, and faculty of the University of Illinois. These players did not audition for their seats, but were paid. The ensemble also hosted many guest soloists including both local artists like pianist Ian Hobson, and vocalists Ollie Watts Davis and Jarold Siena as well as nationally-touring performers like pipa player Zhou Yi, violinist Stefan Milenkovich, and cellist Rohan de Silva.

As a non-profit arts organization, the Prairie Ensemble was overseen by a board of volunteers, who filled many roles within the organization. The organization successfully earned several Illinois Arts Council grants, which helped keep the organization opperating throughout the 2000s. After Kelly moved to Chicago in 2014 and due in part to finanical constraints, the Praire Ensemble was disbanded in 2015.

Biographical Note

Kevin Kelly grew up in Chambersburg, Pennsylvania. In 1979 he was accepted at Northwestern University, where he earned bachelors degrees in English and music history and criticism. After working as an editor for the Chicago-based publishing house Mosby-Year Book, Kelly moved to Champaign-Urbana to pursue dual masters degrees in orchestral and choral conducting at the University of Illinois Urbana-Champaign. Kelly studied conducting with Kenneth Kiesler, Paul Vermel, and Victor Yampolsky. Prior to graduating in 1993, he became the conductor of the East Central Illinois Youth Orchestra and has served in this position for over thirty years. In 1996, Kelly became the host of WILL-FM's classical program "Live and Local." In that same year he founded the Prairie Ensemble, a local chamber orchestra, which operated from 1996 until 2015. Kelly also became the choir director at Emmanuel Memorial Episcopal Church in Champaign in 1996, serving the church for seventeen years.

In 2014, Kelly moved to Chicago where he became the director of the Allegro Community Chorus of Palatine, Illinois, a position he has held for over fifteen years. In addition to his part-time conducting roles in Chicago and Central Illinois, in 2020 Kelly expanded upon his experience as a radio host, becoming a voice actor. Kelly maintains a career as a professional musician as well, singing with several professional choral ensembles in Chicago, including the Chicago Symphony Chorus, the Grant Park Symphony Chorus, The City Musick, Basically Bach and His Majesties Clerkes (now Bella Voce).

Subject/Index Terms

American Society of Composers, Authors, and Publishers (ASCAP)
Concerts
Fund Raising
Illinois Arts Council
Instrumental music
Local History
Orchestra
Radio Station - WILL
Symphony Orchestra
Symphony Orchestras
Taxes

Administrative Information

Repository: The Sousa Archives and Center for American Music

Accruals: Eleven cubic feet of material from the Prairie Ensemble were acquired from Joe Walter Grant Jr. on June 13, 2015. Computer Files were processed in 2025.

Alternate Extent Statement: 932 Gigabytes

Acquisition Source: Joe Walter Grant Jr.

Related Materials: Prairie Ensemble Records 12/9/143


Box and Folder Listing


Browse by Series:

[Series 1: Board of Directors Meeting Minutes and Governing Records, 1996-2015],
[Series 2: Financial Records, 1997-2015],
[Series 3: Administrative Records],
[Series 4: Concerts, Special Events, and Publicity, 1997-2014],
[All]

Series 1: Board of Directors Meeting Minutes and Governing Records, 1996-2015
Consists of articles of incorporation and dissolution, mission statement and history, bylaws, strategic plans, reports, meeting minutes and agendas, broadcast permissions, board member funding pledges, and correspondence documenting the governance of the Prairie Ensemble. In addition to materials documenting activities of the Board of Directors, materials documenting the Financial Committee and Marketing Committee are included, as they too concern governance of the Prairie Ensemble. Arranged in two sub-series: sub-series 1) Board of Directors Records and sub-series 2) Board of Directors Digital Records.
Sub-Series 1: Board of Directors Records, 1996-2015
Consists of Board Meeting Minutes, Articles of Incorporation, Business Plans and Agendas. Arranged chronologically by material type.
Box 5
Folder 4: Articles of Incorporation and Dissolution, 1996, 2015
Folder 5: Mission Statement and History, 1996
Folder 6: 501(c)(3) Status, 1997
Folder 7: Bylaws, 1997
Folder 8: Board Strategic Planning: Fundraising and Marketing, 1999
Folder 9: Board Volunteer Profiles, 1999-2000
Folder 10: Official Business Plan, 1999-2001
Folder 11: Board - Three Year Plan, 1999-2002
Folder 12: Board Retreat, 2001
Folder 13: Board - Broadcast Permissions, 2001-2002
Folder 14: Board Orientation and Training Session, 2002
Folder 15: Board Member Funding Pledges, 2002
Folder 16: Board Member Contact Information, 2002-2003
Folder 17: Board Member Recruitment and Retention - MBA Report, 2006
Folder 18: Board Member Responsibilities, undated
Folder 19: Board Minutes, 1996-1999
Folder 20: Board Minutes, 2000
Folder 21: Board and Committees Minutes, 2001
Folder 22: Board Annual Meeting Agenda and Minutes, 2002-2003
Folder 23: Board and Committees Minutes, 2002
Folder 24: Board and Committees Minutes, 2003
Folder 25: Board Minutes, 2005
Folder 26: Board Minutes, 2006
Folder 27: Board Minutes, 2007
Folder 28: Board Minutes, 2008
Folder 29: Board Minutes, 2009
Folder 30: Board and Committees Agendas and Minutes, 2010
Folder 31: Board and Committees Agendas and Minutes (1 of 2), 2011
Folder 32: Board and Committees Agendas and Minutes (2 of 2), 2011
Folder 33: Board and Committees Agendas and Minutes, 2012
Folder 34: Board Meeting Agenda and Minutes, 2013
Folder 35: Board Meeting Agenda and Minutes, 2014
Folder 36: Jason Cerezo Notebook - Board Meeting Notes, 2003-2004
Sub-Series 2: Board of Directors Digital Records, 2007-2014
Consists of Digital Records relating to the Prairie Ensemble Board of Directors including Meeting Minutes, Board Files, Correspondence, and Strategic Planning Documents as well as the records of Joe Grant, the Director of the Board, and Kevin Kelly, Conductor and Board Member. Materials are arranged alphabetically and chronologically therein. Ask Archivist for access.
Digital Object 1: Board of Directors, 2007-2014
Digital Folder 1: Annual Meetings, 2006-2009
Digital Folder 2: Annual State of Illinois Reports, 2008-2012
Digital Folder 3: Board and Staff Directories and History, 2007-2012
Digital Folder 4: Board File Templates, undated
Digital Folder 5: Board Member Correspondence, 2008
Digital Folder 6: Board Member Recruitment, ca. 2010-2011
Digital Folder 7: Bylaws and Incorporation Files, 1996-2015
Digital Folder 8: Joe Grant Files, 2009
Digital Folder 8A: Advertising, 2010
Digital Folder 8B : Annual Meetings, 2011
Digital Folder 8C: Board Agendas and Meeting Minutes, 2010-2015
Digital Folder 8D: Board and Staff Directories and Staff Hires, 2010-2013
Digital Folder 8E: Business Plans, 2011
Digital Folder 8F: Concert Programs and Seasons, 2011-2014
Digital Folder 8G: Corporate Sponsors, 2011-2012
Digital Folder 8H: Correspondence, 2011-2013
Digital Folder 8I: Development Committee, 2010-2012
Digital Folder 8J: Finances, 2010-2014
Digital Folder 8K: Fundraising, 2011-2014
Digital Folder 8L: Illinois Arts Council (IAC) Reports, 2012-2015
Digital Folder 8L-1: IAC Grant, 2012
Digital Folder 8L-2: IAC Grant, 2013
Digital Folder 8L-3: IAC Grant, 2014
Digital Folder 8L-4: IAC Grant, 2015
Digital Folder 8M: Marketing, 2011-2013
Digital Folder 8N: Orchestra Personnel, 2013
Digital Folder 8O: Payroll and Sales, 2012-2013
Digital Folder 8P: Press Releases, 2012-2014
Digital Folder 8Q: Soliciations, 2011-2013
Digital Folder 8R: Stakeholders Meetings, 2013
Digital Folder 9: Kevin Kelly Files, 2009
Digital Folder 10: Meeting Minutes, 2005-2006
Digital Folder 11: Meeting Minutes, 2006-2007
Digital Folder 12: Meeting Minutes, 2007-2008
Digital Folder 13: Meeting Minutes, 2008-2009
Digital Folder 14: Meeting Minutes, 2009-2010
Digital Folder 15: Meeting Minutes, 2010-2011
Digital Folder 16: Meeting Minutes, 2011-2012
Digital Folder 17: Meeting Minutes, 2012-2013
Digital Folder 18: Meeting Minutes, 2013-2014
Digital Folder 19: Merger Discussion with BACH Ensemble and CU Symphony, 1996
Digital Folder 20: Michael Pastreich Meetings with the Board, 2006-2007
Digital Folder 21: Strategic Planning, 2001-2009
Digital Folder 22: Strategic Planning, 2010
Digital Folder 23: Strategic Planning, 2011

Browse by Series:

[Series 1: Board of Directors Meeting Minutes and Governing Records, 1996-2015],
[Series 2: Financial Records, 1997-2015],
[Series 3: Administrative Records],
[Series 4: Concerts, Special Events, and Publicity, 1997-2014],
[All]

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