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By Nolan Vallier, Elizabeth Hartman, Katie Nichols
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Collection Overview
Title: Prairie Ensemble Records, 1996-2015
ID: 12/9/143
Primary Creator: Kevin Kelly
Extent: 10.25 cubic feet
Arrangement: Organized in three series: Series 1) Board of Directors Meeting Minutes and Governing Records, 1996-2015; Series 2) Operational Records, 1997-2015; and Series 3) Concerts, Special Events, Publicity, and Digital Records, 1997-2014. Series 2 is then organized in two sub-series: Subseries 1) Financial Records and subseries 2) Administrative Records and Correspondence. Series 3 is organized in four subseries: Subseries 1) Concert Programs; Subseries 2) Special Events and Correspondence; Subseries 3) Publicity; and Subseries 4) Digital Records. The records in Series 1 are arranged in chronological order, and the materials in Series 2 and Series 3 are arranged chronologically within each sub-series.
Date Acquired: 06/13/2015. More info below under Accruals.
Subjects: Instrumental music
Languages: English
Scope and Contents of the Materials
Consists of tax information, financial reports, group bylaws, payroll sheets and performer contracts, meeting minutes, advertisements and publicity reports, photographs, awards, concert programs, computer files, and correspondence documenting the governance, operations, events, and publicity of the Prairie Ensemble.
Collection Historical Note
The Prairie Ensemble was founded in 1996 in Urbana-Champaign by Kevin Kelly. Kelly's goal for the small orchestra was to make music approachable and informal to a wider audience in Central Illinois by performing new and popular music, performing in informal attire, and performing in several locale indoor and outdoor venues. Players within the ensemble were drawn from the community and ranged from professional musicians, gifted amateurs, undergraduate and graduate students at the University of Illinois, and faculty of the University of Illinois. The Praire Ensemble was disbanded in 2015.
Biographical Note
Kevin Kelly holds bachelors degrees in English and music history and criticism from Northwestern University and masters degrees in orchestral and choral conducting from the University of Illinois. He has sung with several professional choral ensembles in Chicago, including the Chicago Symphony Chorus, the Grant Park Symphony Chorus, The City Musick, Basically Bach and His Majesties Clerkes (now Bella Voce). He has studied conducting with Kenneth Kiesler, Paul Vermel, Victor Yampolsky, Harold Farberman, Kirk Trevor and Emil Simon.
Subject/Index Terms
Administrative Information
Repository:
The Sousa Archives and Center for American Music
Accruals:
Eleven cubic feet of material from the Prairie Ensemble were acquired from Joe Walter Grant Jr. on June 13, 2015.
Acquisition Source:
Joe Walter Grant Jr.
Box and Folder Listing
Browse by Series:
[
Series 1: Board of Directors Meeting Minutes and Governing Records, 1996-2015],
[Series 2: Operational Records, 1997-2015],
[
Series 3: Concerts, Special Events, Publicity, and Digitial Records, 1997-2014],
[
All]
- Series 2: Operational Records, 1997-2015
Arranged into 2 subseries:
Subseries 1: Financial Records
Subseries 2: Administrative Records and Correspondence.
Arranged by material type.
- Sub-Series 1: Financial Records
- Consists of tax records, income statements, financial statements, bank statements, revenue reports, expense reports, and correspondence documenting the finances of the Prairie Ensemble.
- Box 1
- Folder 1: IRS Determination Letter, 1997
- Folder 2: Illinois Tax Exemption Forms, 2000-2015
- Folder 3: 990 Tax Return, 2000
- Folder 4: 990 Tax Return, 2006
- Folder 5: 990 Tax Return, 2007
- Folder 6: 990 Tax Return, 2008
- Folder 7: 990 Tax Return, 2009
- Folder 8: 990 Tax Return, 2010
- Folder 9: 990 Tax Return, 2011
- Folder 10: 990 Tax Return, 2012
- Folder 11: 990 Tax Return, 2013
- Folder 12: Electronic Federal Tax Payment System (EFTPS) Application, 2012
- Folder 13: IRS Form 940 Correspondence, 2008
- Folder 14: 941 Payroll Quarterly Tax Returns, 2007-2012
- Folder 15: 940 Payroll Tax Return, 2008
- Folder 16: 941 and 941X Quarterly Payroll Tax Returns, 2012
- Folder 17: 941 Payroll Quarterly Tax Return, 2013
- Folder 18: Player Compensation, 2000-2007
- Folder 19: Payroll-Related Correspondence, 1998-2011
- Folder 22: Income Statements, 2001
- Folder 23: Income Statements, 2002
- Folder 24: Income Statements, 2003
- Folder 25: Financial Statements, 2000
- Folder 26: Financial Statements, 2001
- Folder 27: Financial Statements, 2005-2006
- Folder 28: Financial Statements, 2006-2007
- Folder 29: Financial Statements, 2007-2008
- Folder 30: Financial Statements, 2008-2009
- Folder 31: Financial Statements, 2009-2010
- Folder 32: Financial Statements, 2010-2011
- Folder 33: Financial Statements, 2013-2014
- Folder 34: Financial Statements Checklists, 2007-2008
- Folder 35: National City Bank Statements, 1996-1998
- Folder 36: National City Bank Statements, 1999-2000
- Folder 37: National City Bank Statements, 2001
- Folder 38: National City Bank Statements, 2006-2008
- Folder 39: Main Street Bank and Trust Statements, 2006-2008
- Box 2
- Folder 1: Busey Bank Statements (1 of 2), 2009
- Folder 2: Busey Bank Statements (2 of 2), 2009
- Folder 3: Busey Bank Statements, 2010
- Folder 4: Busey Bank Statements, 2011
- Folder 5: Busey Bank Statements, 2012
- Folder 6: Busey Bank Statements, 2015
- Folder 7: Bank Reconciliation, 2000-2001
- Folder 8: Monthly Transaction Summaries, 2001
- Folder 9: Hilliard Lyons Account, 2002-2003
- Folder 10: Credit Card Sales, 2006-2007
- Folder 11: Quicken Register Reports and Budget Detail, 2000-2001
- Folder 12: Voided and Canceled Checks, 2005-2010
- Folder 13: Budget Estimate, 2013-2014
- Folder 14: Revenues and Deposits, 2000
- Folder 15: Revenues and Deposits (1 of 2), 2001
- Folder 16: Revenues and Deposits (2 of 2), 2001
- Folder 17: Revenues and Deposits (1 of 2), 2002
- Folder 18: Revenues and Deposits (2 of 2), 2002
- Folder 19: Revenues and Deposits, January-June 2003
- Folder 20: Revenues and Deposits, July-December 2003
- Folder 21: Revenues and Deposits, June-December 2004
- Folder 22: Revenues and Deposits, 2005-2008
- Folder 23: Accounts Payable: A-F, 2005-2007
- Folder 24: Accounts Payable: Ameren, 2005-2007
- Box 3
- Folder 1: Accounts Payable: Ameren, 2007-2012
- Folder 2: Accounts Payable: American Symphony Orchestra League, 2005
- Folder 3: Accounts Payable: Artist Sound, 2007-2012
- Folder 4: Accounts Payable: ASCAP, 2005-2014
- Folder 5: Accounts Payable: AT&T, 2006-2012
- Folder 6: Accounts Payable: Bagaduce Music Lending Library, 2003-2004
- Folder 7: Accounts Payable: BMI, 1996-2011
- Folder 8: Accounts Payable: Boosey & Hawkes, Inc. Rental Library, 2006-2014
- Folder 9: Accounts Payable: Bossenbroek, Roxann, 2005-2008
- Folder 10: Accounts Payable: Carlisle, George, 2006-2007
- Folder 11: Accounts Payable: Carlton Bruett Design, 2006-2008
- Folder 12: Accounts Payable: C.F. Peters Corporation, 2006-2011
- Folder 13: Accounts Payable: Classic Events, 2001
- Folder 14: Accounts Payable: Crouse Printing, 2005-2006
- Folder 15: Accounts Payable: CU Mass Transit District, 2002
- Folder 16: Accounts Payable: Champaign Urbana School District #4, 2006-2009
- Folder 17: Accounts Payable: Dixon Graphics, 2005-2012
- Folder 18: Accounts Payable: Do Good Consulting, 2009
- Folder 19: Accounts Payable: Dream Host Domain, 2007-2013
- Folder 20: Accounts Payable: European American Music Distributors, LLC, 2000-2008
- Folder 21: Accounts Payable: Faith United Methodist Church, 2001-2007
- Folder 22: Accounts Payable: Fed-Ex Kinko's, 2006
- Folder 23: Accounts Payable: G-L, 2005-2012
- Folder 24: Accounts Payable: G. Schirmer, Inc, 2005-2011
- Folder 25: Health and Wellness Showcase, 2008-2009
- Folder 26: Accounts Payable: Hilliard Lyons, 2000-2001
- Folder 27: Accounts Payable: Indiana Insurance, 2009-2012
- Folder 28: Accounts Payable: Illinois Council of Orchestras, 2005-2012
- Folder 29: Accounts Payable: Illinois Department of Revenue, 2007-2012
- Folder 30: Accounts Payable: Illinois Power, 2004-2005
- Folder 31: Accounts Payable: Illinois Secretary of State, 2000-2005
- Folder 32: Accounts Payable: Kelly, Kevin, 2005-2012
- Folder 33: Accounts Payable: Klindworth, Christine, 2008-2012
- Folder 34: Accounts Payable: Kobel, Terri, 2009
- Folder 35: Accounts Payable: Lazer's Edge, 2007-2008
- Folder 36: Accounts Payable: League of American Orchestras, 2009
- Folder 37: Accounts Payable: Levis Faculty Center, 2001
- Folder 38: Accounts Payable: Luck's Music Library, 2005-2011
- Folder 39: Accounts Payable: M-R, 2005-2012
- Folder 40: Accounts Payable: Martin Graphics, 2000-2012
- Folder 41: Accounts Payable: Music Rental, 2011-2012
- Folder 42: Accounts Payable: Network Solutions, 2004-2005
- Folder 43: Accounts Payable: News-Gazette, 2006-2007
- Folder 44: Accounts Payable: Pages for All Ages, 2008
- Folder 45: Accounts Payable: Patron Technology, 2007-2012
- Folder 46: Accounts Payable: PDQ Printing, 2005-2007
- Folder 47: Accounts Payable: Portnoy, Stephen and Esther, 2006-2008
- Folder 48: Accounts Payable: Printec Press, 2007-2008
- Folder 49: Accounts Payable: Pen and Ink Graphic Design, 2000
- Folder 50: Accounts Payable: Riverwatcher Hosting/Soltec, 2005-2012
- Folder 51: Accounts Payable: Room 237 Productions, 2011-2012
- Folder 52: Accounts Payable: Retired and Senior Volunteer Program (RSVP), 2006-2010
- Folder 53: Accounts Payable: S-Z, 2005-2007
- Folder 54: Accounts Payable: Safeco, 2005-2008
- Folder 55: Accounts Payable: Sandy Rees, 2009
- Folder 56: Accounts Payable: SBC, 2005
- Folder 57: Accounts Payable: Schuetz, Christie, 2004-2005
- Folder 58: Accounts Payable: Strohmeyer, Ann, 2001
- Folder 59: Accounts Payable: Studio 2D, 2005-2012
- Folder 60: Accounts Payable: Successful Hosting, 2005-2006
- Folder 61: Accounts Payable: Theodore Presser Company, 2000-2011
- Folder 62: Accounts Payable: University of Illinois, 2005-2007
- Folder 63: Accounts Payable: UpClose Marketing and Printing, 2005-2006
- Folder 64: Accounts Payable: Urbana Public Television, 2000
- Folder 65: Accounts Payable: Urbana School District, 2006
- Box 4
- Folder 1: Accounts Payable: United States Postal Service, 2000-2013
- Folder 2: Accounts Payable: Dan Wild, 2005
- Folder 3: Accounts Payable: WILL-FM, 2005-2012
- Folder 4: Accounts Payable: Gaye Wong, 2005-2011
- Folder 5: Accounts Payable: Yahoo Web Services, undated
- Folder 6: Accounts Payable: Expenses, July-December 2001
- Folder 7: Accounts Payable: Expenses, January-June 2002
- Folder 8: Accounts Payable: Expenses, July-December 2002
- Folder 9: Accounts Payable, January-June 2003
- Folder 10: Accounts Payable, July-December 2003
- Folder 11: Accounts Payable, January-April 2004
- Folder 12: Accounts Payable, May-August 2004
- Folder 13: Accounts Payable, September-December 2004
- Folder 14: Accounts Payable, January 2005
- Folder 15: Accounts Payable (1 of 3), 2012-2013
- Folder 16: Accounts Payable (2 of 3), 2012-2013
- Folder 17: Accounts Payable (3 of 3), 2012-2013
- Folder 18: Accounts Payable (1 of 3), 2013-2014
- Box 5
- Folder 1: Accounts Payable (2 of 3), 2013-2014
- Folder 2: Accounts Payable (3 of 3), 2013-2014
- Folder 3: Accounts Payable, 2014-2015
- Sub-Series 2: Administrative Records and Correspondence
- Consists of insurance documents, annual reports, business plan reviews, job descriptions, concert operational procedures, directories, calendars, marketing committee meeting minutes and agendas, solicitations, player contracts and rosters, organizational memberships and conference participation materials, and grant applications documenting the administration of the Prairie Ensemble.
- Box 1
- Folder 20: Directors and Officers Liability Insurance Applications, 2008-2009
- Folder 21: Insurance Documents, 2011-2015
- Box 6
- Folder 1: Change of Registered Agent, 1998-2000
- Folder 2: Change of Registered Agent/Office, 2006
- Folder 3: State of Illinois/Secretary of State Annual Reports, 1998-2009
- Folder 4: Charitable Organization Status Annual Reports, 2006-2014
- Folder 5: 501(c)(3) Status Forms, 1996-1997
- Folder 6: Budget Reports, 2000-2001
- Folder 7: Annual Reports, 1999-2004
- Folder 8: Business Plan Review, 2011
- Folder 9: Sage Payment Solutions account information, 2007
- Folder 10: Domain name purchase, 2000
- Folder 11: Cultural Date Project fiscal profile reports, 2008-2013
- Folder 12: Registration with Community Volunteer Center, 2000
- Folder 13: Schnuck's Escripts Account, 2012
- Folder 14: Board and committees job descriptions, 1999
- Folder 15: Administrative Assistant hiring, 2003
- Folder 16: General Manager responsibilities and correspondence, 2008-2012
- Folder 17: Front of House and other operational procedures, 2000
- Folder 18: Mailing List, 1999
- Folder 19: Champaign County Top Employers Directory, 2002
- Folder 20: Music Teacher directories, 1999-2001
- Folder 21: Other orchestral calendars, 2012-2013
- Folder 22: Administrative correspondence, 1997-2002
- Folder 23: Postal Account correspondence, 2002-2003
- Folder 24: Volunteer Hours correspondence, 2002
- Folder 25: Financial policies, 2007
- Folder 26: Concert Season budget planning, 2012-2013
- Folder 27: Finance Committee notes, 1999-2000
- Folder 28: Marketing Committee minutes and agendas, 2001-2002
- Folder 29: Marketing Committee minutes, 2005-2006
- Folder 30: Marketing Committee - minutes and agendas, 2006-2007
- Folder 31: Ticket underwriting proposal, 2000-2001
- Folder 32: Research Park Reception Information, 2002
- Folder 33: techShow company profile book, 2002
- Folder 34: WCIA-TV correspondence, 2000-2003
- Folder 35: Development Committee notes, 2012
- Folder 36: Committee Chair correspondence, 1999-2001
- Folder 37: Music Directory Website sign-up forms, undated
- Folder 38: Rantoul solicitations, 2002-2003
- Folder 39: Private solicitations and donor information, 1996-2002
- Folder 40: Corporate solicitations and correspondence (1 of 4), 2000-2013
- Folder 41: Corporate solicitations and correspondence (2 of 4), 2000-2013
- Folder 42: Corporate solicitations and correspondence (3 of 4), 2000-2013
- Folder 43: Corporate solicitations and correspondence (4 of 4), 2000-2013
- Folder 44: Donor thank-yous, 2006, 2014
- Folder 45: Awards and certificates, 1998-2001
- Folder 46: Prairie Ensemble roster, 2004-2005
- Box 7
- Folder 1: Prairie Ensemble player contracts, 2002-2003
- Folder 2: Prairie Ensemble player contracts, 2003-2004
- Folder 3: Prairie Ensemble player contracts, 2005-2006
- Folder 4: Prairie Ensemble player contracts, 2006-2007
- Folder 5: Prairie Ensemble player contract correspondence, 2002-2003
- Folder 6: Champaign County Chamber of Commerce membership, 2001-2008
- Folder 7: Cultural Consortium of Champaign County, 2000-2001
- Folder 8: 40 North Champaign County Arts Organization, 2002
- Folder 9: Illinois Arts Alliance, 2002
- Folder 10: ASCAP reports, 1998-2008
- Folder 11: Retired and Senior Volunteer Program, 2000-2001
- Folder 12: Illinois Council of Orchestras contributions, 2000-2003
- Folder 13: Donation/contribution correspondence, 2001-2012
- Folder 14: Illinois Council of Orchestras winter conference, February 25, 2000
- Folder 15: Illinois Council of Orchestras conference registration, 2002
- Folder 16: Illinois Council of Orchestras award appreciations, 1998-2006
- Folder 17: City of Urbana funding application, 2003
- Folder 18: Community Foundation of Champaign County grant applications, 1998-2003
- Folder 19: Illinois Power Bright Ideas grant proposal, 2001
- Folder 20: Illinois Arts Council grants applications, 1998-2000
- Folder 21: Illinois Arts Council grants applications, 2001-2002
- Folder 22: Illinois Arts Council grants applications, 2002-2003
- Folder 23: Illinois Arts Council grants applications, 2003-2004
- Folder 24: Illinois Arts Council grants applications, 2004
- Folder 25: Illinois Arts Council grants applications, 2005-2007
- Folder 26: Illinois Arts Council grants applications, 2007-2009
- Folder 27: Illinois Arts Council grants applications, 2009-2010
- Box 8
- Folder 1: Illinois Arts Council grants applications, 2011-2012
- Folder 2: Illinois Arts Council grants applications, 2014
- Folder 3: Junior League grant applications, 2000-2008
- Folder 4: Kraft grant application, 2002
- Folder 5: Marajen Stevick Foundation grant application, 2010
- Folder 6: US Cellular grant application, 2003-2004
- Folder 7: Target grant application, 2005-2009
- Folder 8: Grant application guidelines and research (1 of 2), 2003-2008
- Folder 9: Grant application guidelines and research (2 of 2), 2003-2008
- Box 11
- Folder 1: WILL Certificate of Appreciation, undated
Browse by Series:
[
Series 1: Board of Directors Meeting Minutes and Governing Records, 1996-2015],
[Series 2: Operational Records, 1997-2015],
[
Series 3: Concerts, Special Events, Publicity, and Digitial Records, 1997-2014],
[
All]