Arrangement
The Music Library Administrative Records is arranged into three distinct series: Series 1) Library Administrative Files, Series 2) Personnel Files, and Series 3) Closed Music Library Special Collections Lead Files. Each of the three series maintains the original order kept by the Music Library but have been arranged by file type. Series 3 is arranged alphabetically and includes inventories of special collections as well as financial information regarding gifts and purchases.
Administrative History of Creating Unit
The University of Illinois Music and Performing Arts Library was initially founded in the memorial room of Smith Hall in 1943. The school's first music librarian was Jay Allen (1943-1960) and his assistant was Virginia Shirley. In 1963, the University of Illinois received a generous gift from Ellnora Krannert (class of 1912). However, the grant arrived just as the School of Music was planning to construct a new educational building for music on campus. Since Krannert's grant was so substantial, the State of Illinois dropped the budget it had planned for two construction projects: a new library (conceived to alleviate the overcrowded music library in Smith) as well as an addition to Smith Hall. At the time, the library was under the direction of Thor E. Wood (1960-1965). While the new Krannert Center (opened in 1969) contained numerous performance spaces, it did not have space to accomodate the vast library of music books and recordings that had been collected by the School of Music. Funding eventually came in the early 1970s and the School of Music moved into its current location in the Music Building 1114 W. Nevada Street in 1972. The library soon followed, opening in 1974. Head librarian William McClellan (1965-1997) resided over the new library space and quickly began expanding the library's holdings to include not only books and audio recordings but also special collections. Wilma Jean Geil (assistant librarian 1965-1996) collected and processed many of the small special collections. In most cases, if a collection contained published music, LPs, or tape cassettes the items were ingested, cataloged, and dispersed among the circulating library collection. Many of the paper records within special collections acquired by the library remained unprocessed until 2015 when the majority of the special collections were transferred to the Sousa Archives and Center for American Music.
Sources:Ann Silverberg, A Sympathy With Sounds: A Brief History of the University of Illinois School of Music to Celebrate its Centennial (Urbana: University of Illinois School of Music, 1995).
https://www.library.illinois.edu/mpal/about/exhibits/65thannivreminiscences/
Access Restrictions
Access will be granted to researchers only with the prior written permission of the Head of the Special Collections Division. In requesting access to this record series, researchers should provide a written description of their research project and a list of the file folders to which they desire access. Restricted files can only be accessed with permission from University Archivist or Archivist for Fine and Applied Arts or 50 years after the last date in the file.
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