Music Library Administrative Records, 1917-2007
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Brief Description: The Music Library Administrative Records includes Music Library Business Records collected by and recorded by the music librarians Jay Allen, William McClellan and Jean Geil. The Administrative records includes correspondence, business records, personnel files, special collections lead files, inventory lists, appraisals, descriptions of collections offered for donation or purchase, accession agreements, clippings, and recommendations from faculty members concerning potential and actual acquisitions of collections of manuscripts, recordings, photographs, sheet music and monographs purchased by or donated to the library. Materials in Series 1, Subseries 2 and 3 were acquired from MPAL on July 2, 2021.
Held at:
The Sousa Archives and Center for American Music
236 Harding Band Building
1103 South 6th Street
Champaign, IL 61820 6223
Phone: 217-244-93093
Fax: 217-244-8695
Email: schwrtzs [at]
Record Series Number: 35/3/68
Created by: University of Illinois at Urbana-Champaign. Music and Performing Arts Library (1944-)
Volume: 6.0 cubic feet
Acquired: 12/12/2010. Additional materials acquired January 12, 2015. Materials from William McClellan's and Jay Allen's administrative files acquired from MPAL on July 2, 2021.
Arrangement: The Music Library Administrative Records is arranged into three distinct series 1) Library Administrative Files, 2) Personnel Files, and 3) Closed Music Library Special Collections Lead Files. Each of the three series maintains the original order kept by the Music Library but have been arranged by file type. Series 1 and Series 2 maintains the original order as the arrangement. The 3rd series, arranged alphabetically, includes inventories of special collections as well as financial information regarding gifts and purchases. Access will be granted to researchers only with the prior written permission of the Head of the Special Collections Division. In requesting access to this record series, researchers should provide a written description of their research project and a list of the file folders to which they desire access.
Biographical Note for University of Illinois at Urbana-Champaign. Music and Performing Arts Library (1944-) : The University of Illinois Music and Performing Arts Library was initially founded in the memorial room of Smith Hall in 1943. The school's first music librarian was Jay Allen (1943-1960) and his assistant was Virginia Shirley. In 1963, the University of Illinois received a generous gift from Ellnora Krannert (class of 1912). However, the grant arrived just as the School of Music was planning to construct a new educational building for music on campus. Since Krannert's grant was so substantial, the State of Illinois dropped the budget it had planned for two construction projects: a new library (conceived to alleviate the overcrowded music library in Smith) as well as an addition to Smith Hall. At the time, the library was under the direction of Thor E. Wood (1960-1965). While the new Krannert Center (opened in 1969) contained numerous performance spaces, it did not have space to accomodate the vast library of music books and recordings that had been collected by the School of Music. Funding eventually came in the early 1970s and the School of Music moved into its current location in the Music Building 1114 W. Nevada Street in 1972. The library soon followed, opening in 1974. Head librarian William McClellan (1965-1997) resided over the new library space and quickly began expanding the library's holdings to include not only books and audio recordings but also special collections. Wilma Jean Geil (assistant librarian 1965-1996) collected and processed many of the small special collections. In most cases, if a collection contained published music, LPs, or tape cassettes the items were ingested, cataloged, and dispersed among the circulating library collection. Many of the paper records within special collections acquired by the library remained unprocessed until 2015 when the majority of the special collections were transferred to the Sousa Archives and Center for American Music.
Access Restrictions: Restricted files can only be accessed with permission from University Archivist or Archivist for Fine and Applied Arts or 50 years after the last date in the file.
Acquisition Notes: Music and Performing Arts Library
Related Materials: Music and Performing Arts Library Small Special Collections (35/3/81), Kitty Cheatham Personal Papers and Theater Program Collection (12/9/119), Shirley Meyer Blankenship Music and Papers (12/5/53), Gerard Behague and Everett Helm Latin American Sheet Music Collection (12/5/44), Natalia Belting Sound Recording Collection (12/9/106), Jean Cutler Theatrical Films, Audio Recordings, and Papers (26/20/140), Dennis Eberhard Music and Papers (26/20/189), Lloyd Farrar Music Instrument Collection and Personal Papers (12/9/92), Hunleth Music Store Sheet Music and Photograph Collection (12/9/123), Rafael Joseffy Music and Personal Papers (12/9/116), Walter J. Kasura Russian Folk Music Collection (12/5/61), Robert Kelly Music and Papers (12/5/46), Music and Performing Arts Library Alexander Kutin Balalaika Symphonic Orchestra Music (35/3/97), Gabriel Magyar Papers (12/5/23), Music and Performing Arts Library Harry Partch Collection (35/3/82), Morgan Powell Music Manuscripts (12/5/41), Paul Price Percussion Music and Papers (12/5/51), Paul Rolland Papers (12/5/21), Roslyn Rensch Papers (26/20/95), Emanuil Sheynkman Papers and Russian Music (12/5/71), Frederic B. Stiven Papers (12/5/20), School of Music Audio Department Sound Recordings (12/5/64), Jeffrey Sandborg Collection of Yrjo Kilpinen Music (26/20/147), WGN Radio Station Studio Orchestra Music Library and Records (12/9/114), Ned Williams Sound Recordings (12/5/54), Morris and Barnard Young Music Business Records (12/9/108), and Paul Martin Zonn Music and Papers (12/5/35).