Music Library Administrative Records

Overview

Scope and Contents

Biographical Note

Administrative Information

Detailed Description

Library Administrative Files

Personnel Files

Closed Music Library Special Collections Lead Files



Contact us about this collection

Finding Aid for Music Library Administrative Records, 1944-2007 | The Sousa Archives and Center for American Music

By Noah Lenstra, Nolan Vallier, Katie Nichols

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Collection Overview

Title: Music Library Administrative Records, 1944-2007Add to your cart.

ID: 35/3/68

Primary Creator: University of Illinois at Urbana-Champaign. Music and Performing Arts Library (1944-)

Extent: 4.0 cubic feet

Arrangement: The Music Library Administrative Records is arranged into three distinct series 1) Library Administrative Files, 2) Personnel Files, and 3) Closed Music Library Special Collections Lead Files. Each of the three series maintains the original order kept by the Music Library but have been arranged by file type. Series 1 and Series 2 maintains the original order as the arrangement. The 3rd series, arranged alphabetically, includes inventories of special collections as well as financial information regarding gifts and purchases. Access will be granted to researchers only with the prior written permission of the Head of the Special Collections Division. In requesting access to this record series, researchers should provide a written description of their research project and a list of the file folders to which they desire access.

Date Acquired: 12/12/2010. More info below under Accruals.

Scope and Contents of the Materials

The Music Library Administrative Records includes Music Library Business Records collected by and recorded by the music librarians Jay Allen, William McClellan and Jean Geil. The Administrative records includes correspondence, business records, personnel files, special collections lead files, inventory lists, appraisals, descriptions of collections offered for donation or purchase, accession agreements, clippings, and recommendations from faculty members concerning potential and actual acquisitions of collections of manuscripts, recordings, photographs, sheet music and monographs purchased by or donated to the library.

Biographical Note

The University of Illinois Music and Performing Arts Library was initially founded in the memorial room of Smith Hall in 1943. The school's first music librarian was Jay Allen (1943-1960) and his assistant was Virginia Shirley. In 1963, the University of Illinois received a generous gift from Ellnora Krannert (class of 1912). However, the grant arrived just as the School of Music was planning to construct a new educational building for music on campus. Since Krannert's grant was so substantial, the State of Illinois dropped the budget it had planned for two construction projects: a new library (conceived to alleviate the overcrowded music library in Smith) as well as an addition to Smith Hall. At the time, the library was under the direction of Thor E. Wood (1960-1965). While the new Krannert Center (opened in 1969) contained numerous performance spaces, it did not have space to accomodate the vast library of music books and recordings that had been collected by the School of Music. Funding eventually came in the early 1970s and the School of Music moved into its current location in the Music Building 1114 W. Nevada Street in 1972. The library soon followed, opening in 1974. Head librarian William McClellan (1965-1997) resided over the new library space and quickly began expanding the library's holdings to include not only books and audio recordings but also special collections. Wilma Jean Geil (assistant librarian 1965-1996) collected and processed many of the small special collections. In most cases, if a collection contained published music, LPs, or tape cassettes the items were ingested, cataloged, and dispersed among the circulating library collection. Many of the paper records within special collections acquired by the library remained unprocessed until 2015 when the majority of the special collections were transferred to the Sousa Archives and Center for American Music.

Administrative Information

Repository: The Sousa Archives and Center for American Music

Accruals: Additional materials acquired January 12, 2015.

Access Restrictions: Restricted files can only be accessed with permission from University Archivist or Archivist for Fine and Applied Arts or 50 years after the last date in the file.

Acquisition Source: Music and Performing Arts Library

Related Materials: Music and Performing Arts Library Small Special Collections (35/3/81), Kitty Cheatham Personal Papers and Theater Program Collection (12/9/119), Shirley Meyer Blankenship Music and Papers (12/5/53), Gerard Behague and Everett Helm Latin American Sheet Music Collection (12/5/44), Natalia Belting Sound Recording Collection (12/9/106), Jean Cutler Theatrical Films, Audio Recordings, and Papers (26/20/140), Dennis Eberhard Music and Papers (26/20/189), Lloyd Farrar Music Instrument Collection and Personal Papers (12/9/92), Hunleth Music Store Sheet Music and Photograph Collection (12/9/123), Rafael Joseffy Music and Personal Papers (12/9/116), Walter J. Kasura Russian Folk Music Collection (12/5/61), Robert Kelly Music and Papers (12/5/46), Music and Performing Arts Library Alexander Kutin Balalaika Symphonic Orchestra Music (35/3/97), Gabriel Magyar Papers (12/5/23), Music and Performing Arts Library Harry Partch Collection (35/3/82), Morgan Powell Music Manuscripts (12/5/41), Paul Price Percussion Music and Papers (12/5/51), Paul Rolland Papers (12/5/21), Roslyn Rensch Papers (26/20/95), Emanuil Sheynkman Papers and Russian Music (12/5/71), Frederic B. Stiven Papers (12/5/20), School of Music Audio Department Sound Recordings (12/5/64), Jeffrey Sandborg Collection of Yrjo Kilpinen Music (26/20/147), WGN Radio Station Studio Orchestra Music Library and Records (12/9/114), Ned Williams Sound Recordings (12/5/54), Morris and Barnard Young Music Business Records (12/9/108), and Paul Martin Zonn Music and Papers (12/5/35).


Box and Folder Listing


Browse by Series:

[Series 1: Library Administrative Files, 1944-2004],
[Series 2: Personnel Files, 1961-2007],
[Series 3: Closed Music Library Special Collections Lead Files, 1958-2005],
[All]

Series 2: Personnel Files, 1961-2007Add to your cart.
Box 2Add to your cart.
Folder 1: King Assistantship (RESTRICTED), 199-2004Add to your cart.
Folder 2: Music Digital Services Coodinator Search, 2001-2002Add to your cart.
Folder 3: Jean Rhodes Retirement, 200-2001Add to your cart.
Folder 4: Candidates Letters of Recomendation and Resumes, 2002Add to your cart.
Folder 5: Visiting Librarian Spring 2000, 2000Add to your cart.
Folder 6: Anthony, Jennifer, 1996-1998Add to your cart.
Folder 7: Cessna, Katrina, 1997-1999Add to your cart.
Folder 8: Personnel Job Descriptions, 1985-2000Add to your cart.
Folder 9: Danner, Phyllis, 2002Add to your cart.
Folder 10: Gillie, Esther, 2002-2003Add to your cart.
Folder 11: Medows, Kevin, 2000-2002Add to your cart.
Folder 12: McClellan, William, 1996-1997Add to your cart.
Folder 13: Keith, Paul, 2001Add to your cart.
Folder 14: Bendel, Andy, 2002Add to your cart.
Folder 15: Menkhaus, Jane, 2001-2002Add to your cart.
Folder 29: Volunteers, ca. 1990Add to your cart.
Folder 30: Student Assistants - Policies and Procedures, 1976-1983Add to your cart.
Folder 31: Former Employees, 1965-1972Add to your cart.
Folder 32: Nickerson, Susan, 1968-1977Add to your cart.
Folder 33: Robinson, Margo (RESTRICTED), 1999-2002Add to your cart.
Folder 34: Rhodes, P. Jean (RESTRICTED), 1982-2000Add to your cart.
Folder 35: Russie, Linda, 1986Add to your cart.
Folder 36: Ruth, Matt (RESTRICTED), 1986Add to your cart.
Folder 37: Schmall, Gail (RESTRICTED), 1993-2004Add to your cart.
Folder 38: Speers, John (RESTRICTED), 1994-1998Add to your cart.
Folder 39: Stanfield, Laura (RESTRICTED), 1990-1993Add to your cart.
Folder 40: Taylor, Nancy, 2004-2007Add to your cart.
Folder 41: Valocchi, Denise (RESTRICTED), 1990-1991Add to your cart.
Folder 42: Waisvisz, Lehman (RESTRICTED), 1988-1993Add to your cart.
Folder 43: Troutman, Leslie, 1985-2003Add to your cart.
Folder 44: Burbank, Richard, 1986-2004Add to your cart.
Folder 1 of 2.
Folder 45: Burbank, Richard, 1986-2004Add to your cart.
Folder 2 of 2.
Box 3Add to your cart.
Folder 1: Geil, Wilma, 1961-2002Add to your cart.
Folder 1 of 2.
Folder 2: Geil, Wilma, 1961-2002Add to your cart.
Folder 2 of 2.
Folder 3: Scarbrough, Marlys (RESTRICTED), 1983-2003Add to your cart.

Browse by Series:

[Series 1: Library Administrative Files, 1944-2004],
[Series 2: Personnel Files, 1961-2007],
[Series 3: Closed Music Library Special Collections Lead Files, 1958-2005],
[All]

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