Finding Aid for Music Library Administrative Records, 1944-2007 | The Sousa Archives and Center for American Music

By Noah Lenstra, Nolan Vallier, Katie Nichols

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Collection Overview

Title: Music Library Administrative Records, 1944-2007Add to your cart.

ID: 35/3/68

Primary Creator: University of Illinois at Urbana-Champaign. Music and Performing Arts Library (1944-)

Extent: 4.0 cubic feet

Arrangement: The Music Library Administrative Records is arranged into three distinct series 1) Library Administrative Files, 2) Personnel Files, and 3) Closed Music Library Special Collections Lead Files. Each of the three series maintains the original order kept by the Music Library but have been arranged by file type. Series 1 and Series 2 maintains the original order as the arrangement. The 3rd series, arranged alphabetically, includes inventories of special collections as well as financial information regarding gifts and purchases. Access will be granted to researchers only with the prior written permission of the Head of the Special Collections Division. In requesting access to this record series, researchers should provide a written description of their research project and a list of the file folders to which they desire access.

Date Acquired: 12/12/2010. More info below under Accruals.

Scope and Contents of the Materials

The Music Library Administrative Records includes Music Library Business Records collected by and recorded by the music librarians Jay Allen, William McClellan and Jean Geil. The Administrative records includes correspondence, business records, personnel files, special collections lead files, inventory lists, appraisals, descriptions of collections offered for donation or purchase, accession agreements, clippings, and recommendations from faculty members concerning potential and actual acquisitions of collections of manuscripts, recordings, photographs, sheet music and monographs purchased by or donated to the library.

Biographical Note

The University of Illinois Music and Performing Arts Library was initially founded in the memorial room of Smith Hall in 1943. The school's first music librarian was Jay Allen (1943-1960) and his assistant was Virginia Shirley. In 1963, the University of Illinois received a generous gift from Ellnora Krannert (class of 1912). However, the grant arrived just as the School of Music was planning to construct a new educational building for music on campus. Since Krannert's grant was so substantial, the State of Illinois dropped the budget it had planned for two construction projects: a new library (conceived to alleviate the overcrowded music library in Smith) as well as an addition to Smith Hall. At the time, the library was under the direction of Thor E. Wood (1960-1965). While the new Krannert Center (opened in 1969) contained numerous performance spaces, it did not have space to accomodate the vast library of music books and recordings that had been collected by the School of Music. Funding eventually came in the early 1970s and the School of Music moved into its current location in the Music Building 1114 W. Nevada Street in 1972. The library soon followed, opening in 1974. Head librarian William McClellan (1965-1997) resided over the new library space and quickly began expanding the library's holdings to include not only books and audio recordings but also special collections. Wilma Jean Geil (assistant librarian 1965-1996) collected and processed many of the small special collections. In most cases, if a collection contained published music, LPs, or tape cassettes the items were ingested, cataloged, and dispersed among the circulating library collection. Many of the paper records within special collections acquired by the library remained unprocessed until 2015 when the majority of the special collections were transferred to the Sousa Archives and Center for American Music.

Administrative Information

Repository: The Sousa Archives and Center for American Music

Accruals: Additional materials acquired January 12, 2015.

Access Restrictions: Restricted files can only be accessed with permission from University Archivist or Archivist for Fine and Applied Arts or 50 years after the last date in the file.

Acquisition Source: Music and Performing Arts Library

Related Materials: Music and Performing Arts Library Small Special Collections (35/3/81), Kitty Cheatham Personal Papers and Theater Program Collection (12/9/119), Shirley Meyer Blankenship Music and Papers (12/5/53), Gerard Behague and Everett Helm Latin American Sheet Music Collection (12/5/44), Natalia Belting Sound Recording Collection (12/9/106), Jean Cutler Theatrical Films, Audio Recordings, and Papers (26/20/140), Dennis Eberhard Music and Papers (26/20/189), Lloyd Farrar Music Instrument Collection and Personal Papers (12/9/92), Hunleth Music Store Sheet Music and Photograph Collection (12/9/123), Rafael Joseffy Music and Personal Papers (12/9/116), Walter J. Kasura Russian Folk Music Collection (12/5/61), Robert Kelly Music and Papers (12/5/46), Music and Performing Arts Library Alexander Kutin Balalaika Symphonic Orchestra Music (35/3/97), Gabriel Magyar Papers (12/5/23), Music and Performing Arts Library Harry Partch Collection (35/3/82), Morgan Powell Music Manuscripts (12/5/41), Paul Price Percussion Music and Papers (12/5/51), Paul Rolland Papers (12/5/21), Roslyn Rensch Papers (26/20/95), Emanuil Sheynkman Papers and Russian Music (12/5/71), Frederic B. Stiven Papers (12/5/20), School of Music Audio Department Sound Recordings (12/5/64), Jeffrey Sandborg Collection of Yrjo Kilpinen Music (26/20/147), WGN Radio Station Studio Orchestra Music Library and Records (12/9/114), Ned Williams Sound Recordings (12/5/54), Morris and Barnard Young Music Business Records (12/9/108), and Paul Martin Zonn Music and Papers (12/5/35).


Box and Folder Listing


Browse by Series:

[Series 1: Library Administrative Files, 1944-2004],
[Series 2: Personnel Files, 1961-2007],
[Series 3: Closed Music Library Special Collections Lead Files, 1958-2005],
[All]

Series 1: Library Administrative Files, 1944-2004Add to your cart.
Box 1Add to your cart.
Folder 1: Fund acquisitions - NEH Challenge Grant (1 of 2), 1991-2003Add to your cart.
Folder 2: Fund acquisitions - NEH Challenge Grant (2 of 2), 1991-2003Add to your cart.
Folder 3: Fund acquisitions - Library Friends Designated Gift Funds - Music, 1991-2004Add to your cart.
Folder 4: Fund acquisitions - Opportunity Fund, ca. 2002Add to your cart.
Folder 5: Fund acquisitions - 6010 Music dissertations, 1981-1996Add to your cart.
Folder 6: Acquisitions - Ordering policies and procedures, 1989-1997Add to your cart.
Folder 7: Acquisitions - Price quotes in process, 1999Add to your cart.
Folder 8: Administration - Organization and operation, 1987-1997Add to your cart.
Folder 9: Analytics - Monographic series, 1985-1995Add to your cart.
Folder 10: Music Library Annual Reports, 1944-1950Add to your cart.
Folder 11: Music Library Annual Reports, 1951-1960Add to your cart.
Folder 12: Music Library Annual Reports, 1960-1969Add to your cart.
Folder 13: Music Library Annual Reports, 1969-1979Add to your cart.
Folder 14: Music Library Annual Reports, 1980-1990Add to your cart.
Folder 15: Music Library Annual Reports, 1990-1999Add to your cart.
Folder 16: Music Library Annual Reports, 1999Add to your cart.
Folder 17: Music Library Annual Reports, 2000Add to your cart.
Folder 18: Music Library Annual Reports, 2001Add to your cart.
Folder 19: Music Library Annual Reports, 2002Add to your cart.
Folder 20: Music Library Annual Reports, 2003Add to your cart.
Folder 21: Music Library Annual Reports, 2000-2003Add to your cart.
Includes similar information to folders 17-20 with some additional information.
Folder 22: Annual Report Guidelines, ca. 1994-1998Add to your cart.
Folder 23: Budget - Allocation surveys and plans, 1999-2001Add to your cart.
Folder 24: Collection Development Policies - Music, 1976-1998Add to your cart.
Folder 25: Renaissance Archives/Descriptions and PR statements, 1966-2003Add to your cart.
Folder 26: History of the Music Library, draft, undatedAdd to your cart.
Folder 27: Grove materials, 1997Add to your cart.
Folder 28: University of Illinois Library Resources pamphlet, 1996Add to your cart.
Folder 29: Descriptions and PR statements, 1979-2002Add to your cart.
Folder 30: McMurtry-Noel Fund, 2002-2004Add to your cart.
Folder 31: Evaluation/Assessment of Needs, 1982-1993Add to your cart.
Folder 32: OCLC/AMIGOS collection analysis, ca. 1992Add to your cart.
Folder 33: Collection development special project assessment, 1990Add to your cart.
Folder 34: Research board application, 2003Add to your cart.
Folder 35: BMI Foundation proposal, 2003Add to your cart.
Folder 36: Library Friends Preservation Gift Fund proposal, 1999-2000Add to your cart.
Folder 37: Education Technologies Board grant, 1998-2000Add to your cart.
Folder 38: Grant proposal 1979, 1978-1980Add to your cart.
Folder 39: Grant proposal 1979, 1980-1993Add to your cart.
Folder 40: Problem patrons and warnings/complaints, 1961-1977Add to your cart.
Box 2Add to your cart.
Folder 16: Instructional Materials Center proposal, 1969-1973Add to your cart.
Folder 17: Listening Facilities proposal, 1966-1984Add to your cart.
Folder 18: Performing Arts Library proposal, 1970-1974Add to your cart.
Folder 19: Policies - operations and services, 1975-1990Add to your cart.
Folder 20: Questionnaires and surveys, 1990-1995Add to your cart.
Folder 21: Sound recordings - access to pre-CDs, 1994-1996Add to your cart.
Folder 22: Special Collections policy and procedure, 1978Add to your cart.
Folder 23: Special Collections reports and memos, 1988-1993Add to your cart.
Folder 24: Special Collections sheet music projects, 1974-1992Add to your cart.
Folder 25: "Musical Codex" pamphlet and order form, 1996-1998Add to your cart.
Folder 26: Statistics - policy and procedure forms, 1967-1975Add to your cart.
Folder 27: Statistics - special projects, 1944-1990Add to your cart.
Folder 28: User services - reports and memos, 1986-1996Add to your cart.
Series 2: Personnel Files, 1961-2007Add to your cart.
Box 2Add to your cart.
Folder 1: King Assistantship (RESTRICTED), 199-2004Add to your cart.
Folder 2: Music Digital Services Coodinator Search, 2001-2002Add to your cart.
Folder 3: Jean Rhodes Retirement, 200-2001Add to your cart.
Folder 4: Candidates Letters of Recomendation and Resumes, 2002Add to your cart.
Folder 5: Visiting Librarian Spring 2000, 2000Add to your cart.
Folder 6: Anthony, Jennifer, 1996-1998Add to your cart.
Folder 7: Cessna, Katrina, 1997-1999Add to your cart.
Folder 8: Personnel Job Descriptions, 1985-2000Add to your cart.
Folder 9: Danner, Phyllis, 2002Add to your cart.
Folder 10: Gillie, Esther, 2002-2003Add to your cart.
Folder 11: Medows, Kevin, 2000-2002Add to your cart.
Folder 12: McClellan, William, 1996-1997Add to your cart.
Folder 13: Keith, Paul, 2001Add to your cart.
Folder 14: Bendel, Andy, 2002Add to your cart.
Folder 15: Menkhaus, Jane, 2001-2002Add to your cart.
Folder 29: Volunteers, ca. 1990Add to your cart.
Folder 30: Student Assistants - Policies and Procedures, 1976-1983Add to your cart.
Folder 31: Former Employees, 1965-1972Add to your cart.
Folder 32: Nickerson, Susan, 1968-1977Add to your cart.
Folder 33: Robinson, Margo (RESTRICTED), 1999-2002Add to your cart.
Folder 34: Rhodes, P. Jean (RESTRICTED), 1982-2000Add to your cart.
Folder 35: Russie, Linda, 1986Add to your cart.
Folder 36: Ruth, Matt (RESTRICTED), 1986Add to your cart.
Folder 37: Schmall, Gail (RESTRICTED), 1993-2004Add to your cart.
Folder 38: Speers, John (RESTRICTED), 1994-1998Add to your cart.
Folder 39: Stanfield, Laura (RESTRICTED), 1990-1993Add to your cart.
Folder 40: Taylor, Nancy, 2004-2007Add to your cart.
Folder 41: Valocchi, Denise (RESTRICTED), 1990-1991Add to your cart.
Folder 42: Waisvisz, Lehman (RESTRICTED), 1988-1993Add to your cart.
Folder 43: Troutman, Leslie, 1985-2003Add to your cart.
Folder 44: Burbank, Richard, 1986-2004Add to your cart.
Folder 1 of 2.
Folder 45: Burbank, Richard, 1986-2004Add to your cart.
Folder 2 of 2.
Box 3Add to your cart.
Folder 1: Geil, Wilma, 1961-2002Add to your cart.
Folder 1 of 2.
Folder 2: Geil, Wilma, 1961-2002Add to your cart.
Folder 2 of 2.
Folder 3: Scarbrough, Marlys (RESTRICTED), 1983-2003Add to your cart.
Series 3: Closed Music Library Special Collections Lead Files, 1958-2005Add to your cart.
Box 3Add to your cart.
Folder 4: American Antiquarian Society, 1976Add to your cart.
Includes collection inventory. Correspondents include Marcus A. McCorison and Donald Krummel
Folder 5: Andrews, James C. (pipe organs collection), 1982Add to your cart.
Correspondents include Thomas McGeary
Folder 6: Baron, Hermann (publishers catalogs), 1978-1981Add to your cart.
Includes collection inventory. Correspondents include Robert W. Oram, William McClellan and Donald Krummel
Folder 7: Bartok manuscript, 1966Add to your cart.
Correspondents include Victor Bator, Bela Bartok Archives
Folder 8: Bassett, Lawrence, 1960Add to your cart.
Correspondents include Jay Allen. Includes collection inventory
Folder 9: Bergethon, Bjornar, 1981-1986Add to your cart.
Folder 10: Bishop, Henry (from J & J Lubrano), 1994Add to your cart.
Folder 11: Brennan, J. Keirn, 1990/2002Add to your cart.
Includes collection inventory. Correspondents include Ann Messick Brown
Folder 12: Britton, Henry C., 1984Add to your cart.
Includes collection inventory.
Folder 13: Brownson, Marcella K., 1985Add to your cart.
Folder 14: Cantrell, Barton, 1979Add to your cart.
Folder 15: CEMREL Aesthetic Education Program, 1982-1985Add to your cart.
Includes collection inventory.
Folder 16: Cohen, Sol, 1996Add to your cart.
Includes collection inventory. Correspondents include John Hoffmann
Folder 17: Coldwell, Philip and Norma, 1996Add to your cart.
Includes collection inventory.
Folder 18: Corning, Bly, 1971-1990Add to your cart.
Folder 19: Emory, Millie, 1969Add to your cart.
Folder 20: Farrar, Lloyd P. and Doris V., 1995-1996Add to your cart.
Includes collection inventory.
Folder 21: Farwell, Brice (microfilm collection of the music of Arthur Farwell), 1975-1976Add to your cart.
Folder 22: Haussermann, John, 1981-1984Add to your cart.
See also record series number 35/3/81.
Folder 23: Irland, Roger, 1990Add to your cart.
Includes collection inventory.
Folder 24: King, Lawrence (1 of 3), 1996-1999Add to your cart.

Includes collection inventory and articles on acquisition of collection.

See also record series number 12/9/115.

Folder 25: King, Lawrence (2 of 3), ca. 1969-1996Add to your cart.
Includes collection inventories of most of the King collection
Folder 26: King, Lawrence (3 of 3), ca. 1969-1996Add to your cart.
Includes collection inventories of most of the King collection
Folder 27: Klaviter, Jane, 1987/1992Add to your cart.
Includes collection inventory.
Folder 28: Kokoefer, Eddie discs (Roman Farquhar), 1984Add to your cart.
Folder 29: Krolick, Edward, 1981Add to your cart.
Folder 30: Kutin, Alexander, 1991-1992Add to your cart.
Folder 31: Lipp, Charles, 1983Add to your cart.
Includes collection inventory.
Folder 32: Liszt, Franz materials, 1967Add to your cart.
Folder 33: Malin, Don, 1983Add to your cart.
Includes collection inventory.
Folder 34: Martirano, Salvatore, 1982-1993Add to your cart.

Includes collection inventory.

See also record series number 12/5/42.

Folder 35: Maslen, Mary (Edwin R. Maslen), 1978-1980Add to your cart.
Includes collection inventory.
Folder 36: Mickel, Jere C., 1983-1985Add to your cart.
See also record series number 35/3/81.
Folder 37: Mischakoff, Mischa, 1998Add to your cart.
Folder 38: Montgomery, Michael, 1999-2004Add to your cart.
Folder 39: Programs of Music, Theatre, undatedAdd to your cart.
Contains descriptions of collections of programs, including "Candy Box Collection" Harrison Edward Cunningham, Hattie F. Kaufman Collection, Photographs, Frank Johnson Collection, Radcliffe collection, Prehn collection
Folder 40: Nettl, Paul, 1964-1996Add to your cart.
Includes collection inventory.
Folder 41: Oglesby, Yolande, 1996-2003Add to your cart.

Includes collection inventory.

See also record series number 12/9/119.

Folder 42: Owens, Calvin L., 1991Add to your cart.
Folder 43: Powell, Maud, 1972-1995Add to your cart.
Includes collection inventory. Correspondents include Paul Rolland, Maud Powell Foundation
Folder 44: Powell, Morgan, 1986-1994Add to your cart.

Includes collection inventory.

See also record series number 12/5/41.

Folder 45: Radcliffe, Thomas A., 1967-1973Add to your cart.
Folder 46: Reeves, George Studio Collection, 1960/1983Add to your cart.
See also record series number 12/5/52 and 35/3/81.
Folder 47: Rensch, Roslyn cataloging and processing file, 1989-1993Add to your cart.
Includes collection inventory
Folder 48: Rensch, Roslyn correspondence file, 1989-1993Add to your cart.
Box 4Add to your cart.
Folder 1: Collections not acquired - Arthur Farwell, 1987Add to your cart.
Folder 2: Collections not acquired - American Orff-Schulwerk Association (AOSA), 1986-1987Add to your cart.
Folder 3: Collections not acquired - Mordecai Sandberg, 1980Add to your cart.
Folder 4: Collections not acquired - Charles Klein, 1988Add to your cart.
Folder 5: Conservation Project, 1976-1977 and 1985-1986Add to your cart.
Folder 6: Geil collection descriptions, 2002Add to your cart.
Folder 7: Kasura, Walter J. (processing folder), ca. 1995-2001Add to your cart.
Folder 8: Kasura, Walter J., 1982-1993Add to your cart.
Contains collection inventory
Folder 9: Letters with collectors, 1979-1984Add to your cart.
Folder 10: Rolland, Paul, 1987-1999Add to your cart.

Includes collection inventory.

See also record series number 12/5/21.

Folder 11: Romanian music (Union Composers of Bucharest - Mircea Cristescu), 1978-1981Add to your cart.
Includes collection inventory
Folder 12: Russian music (Emanuil (Misha) Sheynkman), 1995Add to your cart.
Folder 13: Sandburg, Carl, 1969-1980Add to your cart.
Folder 14: Scheibenreif, Frank, 1993-1995Add to your cart.

Includes collection inventory.

See also record series number 12/9/118.

Folder 15: Shipman, Jerome S., 1992-1993Add to your cart.
Includes collection inventory
Folder 16: Shirk, William A., 1952-1953Add to your cart.
Includes collection inventory
Folder 17: Smith, Carleton, 1984-1986Add to your cart.
Folder 18: Smith, Frank W., 1966-1969/1986-1990Add to your cart.
Includes collection inventory
Folder 19: Smith, Portia, 1991Add to your cart.
Includes collection inventory
Folder 20: Sousa, John Philip, 1989-2003Add to your cart.
See record series number 12/9/51.
Folder 21: Stiven, Frederic B., 1983Add to your cart.
Folder 22: Stravinsky, Soulima, 1977Add to your cart.
Folder 23: Szigeti, Joseph, 1960-1990Add to your cart.
Folder 24: Ushenko, A.P., 1983-1984Add to your cart.
Folder 25: Vaky, James, 1979Add to your cart.
Folder 26: Ward, Charlotte B., 1958-1963Add to your cart.
Folder 27: Wilensky, Shirley, 1986-1990Add to your cart.
Includes photograph used for plaque in Music and Performing Arts Library
Folder 28: Williams, Ned, 1983-1989Add to your cart.
See also record series number 12/9/125.?  Original file folder sent added to Sousa Archives October 13, 2011.
Folder 29: Wilson, Velma Kitchell, 2005Add to your cart.
See also record series number 12/5/37.
Folder 30: Zirner, Ludwig, 1975Add to your cart.
Folder 31: Zonn, Paul Martin, 1980-1996Add to your cart.

Includes collection inventory.

See also record series number 12/5/35.


Browse by Series:

[Series 1: Library Administrative Files, 1944-2004],
[Series 2: Personnel Files, 1961-2007],
[Series 3: Closed Music Library Special Collections Lead Files, 1958-2005],
[All]