Student Ledger Cards Microfilm, 1899-1981
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Brief Description:

Student Ledger Cards Microfilm contains negative microfilm copy of student academic records, including undergraduate and graduate student ledger cards, entrance credit cards prepared from high school transcripts and registration cards for master's and doctor's degrees, showing student's name and address; name of high school attended and town; high school subjects, credits and school at which credit was earned; entrance date; matriculation date and number; school and course of study; degrees earned and dates; course name, number, instructor, hours and grade for each semester enrolled; information on certificates issued, transcripts sent and probation; residence and credit requirements; major; first and second minors; thesis subject, sponsor, date and approval; recommendation by faculty for degree; preliminary, language and final examinations passed; thesis acceptance; arrangements for printing; special reports, and memoranda pertaining to graduate fellowships, assistantships, awards, and leaves of absence.

This series contains the summary academic record for all students who completed their University work before February, 1969.

Original "hard-copy" of ledger cards may be found in RS 25/3/17.


Held at:
University of Illinois Archives
19 Library
1408 W. Gregory Dr.
Urbana, IL 61820
Phone: (217) 333-0798
Fax: (217) 333-2868
Email: illiarch [at]
Record Series Number: 25/3/4
Created by: University of Illinois at Urbana-Champaign. Records and Registration
Volume: 12.3 cubic feet
Acquired: 10/23/1963; 11/1966; 10/1969; 1/12/70
More information is available at
Arrangement: Alphabetically by student
Biographical Note for University of Illinois at Urbana-Champaign. Records and Registration :

In 1893, the duties associated with admissions, registration, and student records were transferred from the Regent to the newly formed Office of the Registrar.1 By 1916, according to the Annual Budget, the office consisted of four administrative divisions: Admissions, Records, Statistics and General Assistants. The Statistics Division merged with the Records Division in 1941, forming the Division of Records and Statistics.2 The Division of Records maintains student transcripts and tuition payment records, assesses fees and tuition, and issues certificates of attendance.3

1. Board of Trustees Transactions, 17th Report, Sept. 12, 1893, p. 166.

2. Board of Trustees Transactions, 41st Report, Aug. 5, 1941, p. 460.

3. Information gained by visiting the Office of Admissions and Records September 14, 1977.

Access Restrictions: This series has access restrictions; only biographical information (e.g., name, school last attended, course/college/curriculum, degree sought, place and date of birth, name of parent/guardian, residence of parent/guardian, and occupation of father) is available except on prior permission of the Archivist in consultation with the Registrar.
Subject Index
Academic Records
Genres/Forms of Material
Languages of Materials
English [eng]